Part-Time Accounts Payable

Accounts Payable

Job Title: Accounts Payable
Schedule: Part-Time, Non-Exempt
Representation: TPOAM Union
Reports to: Finance Director
EEO Classification: Administrative Support Workers

The Accounts Payable position is responsible for processing outgoing payments and ensuring financial accuracy and compliance. The role performs invoice processing, vendor payments, account reconciliations, and expense tracking while maintaining strong internal controls. The Accounts Payable professional works closely with internal departments to ensure timely and accurate payment processing and to support overall financial operations. Additionally, the role is responsible for providing superior customer service to both internal and external parties to assist in all Clerk Department functions.

• Perform Accounts Payable function in Clerk’s office. Functions include, but are not limited to, daily utility bill tracking, daily AP entries, daily AP vendor maintenance, statement review and follow-up, weekly Treasurer transfers, weekly board report updates, weekly check copy filing, semi-monthly board packet preparation, quarterly postage allocation journal entries, annual issuance of 1099’s.
• Maintain records and reports related to accounting activities. Record keeping entails accounts payable, month-end reports.
• Process purchase orders and ensure proper approvals and accurate general ledger coding.
• Review and match invoices to purchase orders and receipts; resolve discrepancies with vendors and internal departments.
• Manage Township credit card program, reconcile expense reports, ensure policy compliance, and follow up on missing documentation.
• Prepare and process weekly check runs, ACH, and wire payments; verify accuracy and ensure timely vendor payments.
• Maintain vendor records, set up new vendors, collect W-9 forms, and manage 1099 reporting requirements.
• Prepare and post journal entries for accruals, prepaid expenses, credit card activity, and month-end close.
• Reconcile accounts payable subledger to the general ledger and assist with month-end and year-end closing activities.
• Analyze management information, including trends and budget-to-actual comparisons, to support decision-making.
• Provide documentation and support during internal and external audits; ensure compliance with internal controls and accounting standards.
• Perform miscellaneous billing functions.
• Prioritize correspondence by responding independently to issues in the Payable scope of work, and escalating unique circumstances for supervisory review.
• Assist in other Accounts Receivable functions and administrative duties as assigned by the Finance Director.
• Compile information and assist in the coordination of special projects and reports.
• Respond to requests, concerns, and problems directed to the Clerk’s Office or Finance Department by the general public in regard to accounts payable matters.
• Perform all other duties as assigned.

• High school diploma required, two years of college preferred but equivalent work experience may be considered.
• Three years of experience required, preferably from a municipal employer.
• Knowledge of municipal government operations is preferred.
• Knowledge of accounting principles and procedures, internal control procedures and management of information systems.
• Skill in the use of office equipment, including computers and related software such as Microsoft Word and Excel.
• Knowledge of BS&A A/P and M/R module is ideal, but not required.
• Ability to work constructively and interact professionally with other employees, the general public, and professional contacts.
• Ability to coordinate multiple tasks, meet deadlines, and maintain attention to detail.

The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. An employee in this position spends the majority of their time in an office setting with a controlled climate where they sit and work on a computer for extended periods of time, communicate by telephone, email or in person, and move around the office or may travel to other locations to attend township meetings, seminars, or educational class offerings.

Hourly rate will be based on experience and will range from $35.01 per hour to $38.91 per hour. Regular working days will be Monday through Wednesday, with some flexibility on daily working hours. Schedule details will be determined between the selected applicant and the Finance Director.

Plymouth Township is an Equal Opportunity Employer!