Billing Coordinator

Join the Helm Team

Helm is growing, and we're looking for a motivated, detail-oriented Billing Coordinator to join our Accounting & Billing team. This is an excellent opportunity for someone looking to build a career in accounting while gaining hands-on experience in a fast-paced, collaborative environment.

Helm is growing, and we're looking for a motivated, detail-oriented Billing Coordinator to join our Accounting & Billing team. This is an excellent opportunity for someone looking to build a career in accounting while gaining hands-on experience in a fast-paced, collaborative environment.

• Prepare and submit accurate, timely customer invoices across multiple clients and programs.
• Upload invoices and support documentation to customer payment portals, ensuring compliance with customer billing requirements and timely processing for payment.
• Support financial management programs, including co-op, incentive, and promotional allowance initiatives.
• Process vendor invoices and EDI transactions to generate customer billings and reconcile accounts payable.
• Review and audit job costs, freight, and transportation expenses to ensure billing accuracy.
• Process credit memos and maintain complete, organized billing documentation.
• Collaborate with Sales, Merchandising, Operations, and Finance to investigate and resolve billing discrepancies.
• Apply customer payments, reconcile customer accounts, and resolve unapplied or misapplied cash.
• Monitor accounts receivable and assist with collection efforts on outstanding invoices.
• Support month-end close activities, reconciliations, and financial reporting.
• Take ownership of assigned billing workflows to ensure invoices are processed accurately and on schedule.
• Identify opportunities to improve billing processes and enhance operational efficiency.
• Communicate professionally with internal teams and external customers to resolve questions and provide outstanding service.

• High school diploma required; associate or bachelor's degree in Accounting, Finance, or Business is a plus.
• Two or more years of billing, accounting, or related experience.
• Working knowledge of accounts receivable, accounts payable, invoicing, job costing, and cash application.
• Strong Microsoft Office skills, with advanced proficiency in Excel.
• Experience with Net Suite ERP is strongly preferred.
• Excellent analytical, organizational, and problem-solving skills.
• Exceptional attention to detail with a high level of accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong communication skills and a collaborative, team-first mindset.
• Self-motivated with a desire to learn, grow, and continuously improve.