Executive Assistant - Bilingual; Japanese

Overview

We are seeking a highly organized and proactive Bi-lingual Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing administrative tasks, and allowing the President to focus on executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where skills in calendar management, communication, creativity, and administrative coordination will be valued and utilized.

• Managing the President's daily, weekly, monthly, and yearly schedules.
• Monitoring the President's e-mail for urgent items and notifying him as needed.
• Drafting correspondence on the President’s behalf, reviewing for approval with the President, and sending communications after receiving approval.
• Managing the President’s e-mail box, prioritizing important e-mails, and deleting junk mail.
• Coordinating travel arrangements and preparing detailed itineraries for the President and other company management personnel traveling with the President.
• Processing the President’s expense reports.
• Creating PowerPoint presentations using the concepts and details provided by the President.
• Assisting in preparing materials, presentations, and background research for meetings.
• Scheduling and coordinating internal and external meetings, including agendas, logistics, and follow-ups involving the President.
• Maintaining supplies used by the President for meetings and daily work.
• Keeping the President’s office organized.
• Attending meetings involving the President, noting commitments, and arranging for staff implementation of commitments.
• Handling details of a confidential nature and performing administrative functions based on understanding of company policy, executive views, and philosophy.
• Performing other secretarial and administrative duties as needed.

• Bi-lingual skills (verbal and written) in English and Japanese.
• 3–5+ years of previous experience supporting executives, board members, or senior leadership.
• Strong organizational and project management skills; able to manage competing priorities.
• Professionalism, discretion, and ability to handle confidential information.
• Proficiency in Microsoft Office Suite, Outlook, and Teams.
• Adaptable, collaborative, and proactive with a strong sense of initiative.

TRAM, Inc. is a Japanese-owned automotive parts supplier, serving the Japanese transplants (Toyota, Nissan, Subaru, etc.) as well as domestic OEMs (Ford and GM). Located in Plymouth, MI, TRAM, Inc. is a subsidiary of Tokai-Rika Co. LTD, which is located in Nagoya, Japan. TRAM was founded in 1986 and currently employs 2,500+ people at our 5 locations. We manufacture automotive components such as switch-related products (window regulators, headlights, cruise control, turn signals, multifunction and HVAC switches), security and safety-related products (shift levers, steering wheels, steering locks, seat belts, key cylinders, mechanical and remote keys).
Shift your career into drive and help TRAM make the driving experience an intuitive connection between the human body and the vehicle. TRAM, Inc. is an Equal Opportunity Employer. For additional information about our companies, please see our website at