Senior Program Manager

Overview

Senior Program Manager directs the overall management of the program management function through subordinate managers. This is the top-level manager in this function responsible for productivity, expense levels and asset management. The Senior Program Manager focuses on budgets, schedules, and performance standards, and may be responsible for follow-on business acquisition. The Senior Program Manager reports to the Director of Programs and is frequently involved in several complex projects and management of multiple project support personnel, Project Managers and Project Coordinators.

• Oversees the development and submission of cost estimates for highly complex and high-risk projects.
• Responsible for the operational success and management of multi-functional project teams supporting complex to high complex projects.
• Responsible for all factors of this business unit.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Supports team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects and tracks action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Prepare sole source justification documents and obtain Program manager’s approval.
• Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLs.
• Assist Project Manager in developing estimates to complete on cost and schedule activities.
• Assist Project Manager in identifying internal/external resource requirements.
• Assist Project Manager in BOE solicitation and compiling data from requested sources.
• Assist Project Manager in proposal development.
• Compiles cost reports, schedule activities, and technical reporting CDRLs.
• Develops estimates to complete cost and schedule activities.
• Identifies internal/external resource requirements.
• Solicit basis of estimates and compiling data from requested sources.
• Ability to coordinate effort in developing proposals for government contracts.
• Ability to lay out project schedules and create workflows to complete complex tasks.
• Coordinate and chair integrated product team meetings, as necessary.
• Prepare professional correspondence to USG and interface with customers.
• Ability to act on behalf of the Project Manager in their absence.
• Prepare reports for upper management regarding status of projects.
• Facilitates and coordinates IPTs for project planning and execution.
• Interface with the government coordinator and customer on a daily basis.
• Establish work schedules.
• Review, write and process TDEP/TORFPs.
• Includes budgetary responsibilities: update, reallocate, and prioritize based upon budget requirements for the fiscal year; control internal budget and other expenditures.
• Direct and coordinate activities of business development including pursuit, order, capture (POC) activities, as well as proposal, award, and management phases of new business.
• Review financial reports, activity reports, monthly orders forecasting and other performance data to measure productivity and goal achievement and to determine areas needing growth plans.

This position has direct reports and performs exempt level decision making including interviewing, hiring, terminating, performance reviews, and performance corrections. This position has the responsibility and authority to carry out assigned tasks.

• Advanc…