Payroll​/Accounts Payable Specialist

Copeland Buhl is looking to add an Outsourced Payroll/Accounts Payable Specialist to our Outsourced Accounting service line.

As an Outsourced Payroll/Accounts Payable Specialist, you will be responsible for executing clients' accounting and payroll functions as part of a team. You will work primarily with a variety of entrepreneurial business owners, maintaining regular client contact to service existing needs, maintaining a timely and accurate financial picture, providing reports, and participating in discussions.

• Manage payroll recording and ensure payroll is recorded correctly in the general ledger.
• Process client payroll and maintain communication with clients for HR changes.
• Respond to payroll inquiries with client contact and document resolutions.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Work with clients to transition and onboard them from one payroll software to another.
• Be the main resource for payroll software questions (Gusto, ADP, Paychex, Paylocity) within the Outsourced Accounting Department.
• Review and propose resolution on payroll notices received by clients, including, but not limited to, preparing or amending the required filings at the federal, state, and local level.
• Prepare amended filings as needed.
• Manage year‑end adjustments for clients such as shareholder health insurance, personal use of auto, and other W-2 specific requirements.
• Manage accounts payable, ensuring all payments are made in a timely and accurate manner. Accounts payable transactions are processed in multiple systems including QBO,  and
• Manage multiple client deadlines and prioritize work accordingly.
• Identify various compliance and reporting issues, research solutions, and present recommended solutions.
• Use a proactive approach to resolving client issues.
• Communicate results to clients or the internal team in a timely manner.
• Collaborate with internal team on challenges and recommend possible solutions.
• Maintain charge hours within firm standard range.

• Strong communication and interpersonal skills.
• Excellent numerical skills and attention to detail.
• Ability to multitask, easily switching between multiple clients as needed.
• Ability to document discussions and process client‑requested changes correctly.
• Proficient with Microsoft Office Suite.
• Strong knowledge of payroll processes and tax regulations.

• Associate’s degree in accounting.
• Quick Books Online, Gusto, and  experience.

• Hourly pay
• 401(k) with company match
• Medical with company contribution to HSA

Copeland Buhl invests in people by offering more than a role, we offer a path. Through meaningful work, ongoing development, and a flexible approach to work‑life balance, we support each individual’s unique career journey. Our competitive compensation and benefits reflect the value of your contributions, while our collaborative culture fosters authentic relationships and a strong sense of community. At Copeland Buhl, you can build a career for your life.

Copeland Buhl is an Equal Opportunity Employer.

$37‑$41/hr