Construction Project Coordinator; National

PROJECT COORDINATOR (NATIONAL TRAVEL)

Remote or at Pro Key office in Plymouth, MN. Requires significant travel to project sites (up to 90%).

Arch Key is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We empower innovation and sustainable, equitable infrastructure to energize communities.

The Traveling Project Coordinator is responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. Provides a variety of administrative support as needed, including research on devices and parts needed for project work. Facilitates organized workflow with customers and project team members on assigned projects, in alignment with all Company policies, procedures, objectives and regulations.

Requires extensive travel to project sites – up to 90%.

• Can flex and adapt with the growing needs of the business.
• Can work autonomously and creatively solve problems.
• Is open to the travel aspect of this role.

• Assists with planning and scheduling of all assigned projects to optimize labor cost efficiencies. May coordinate scheduling of field and service technicians with vendors, utility companies and customers. Completes and submits appropriate paperwork as needed.
• Provides project start‑up support and task tracking including contracts, proposal letters, field data, etc. Ensures accurate and timely tracking information is entered into and maintained in appropriate systems and communicates with project management and other staff. Issues updated reports as requested.
• Tracks and maintains current information on active projects, project opportunities, schedules and training activities as requested.
• Works collaboratively with Arch Key’s shared business services groups.
• If appropriate, functions as a primary point of contact for customers requiring service. Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed. Assists project management staff in assembling project submittals and writing purchase orders to suppliers and subcontractors.
• If appropriate, accurately design activities of assigned projects as needed, and archives completed project information for future reference.
• Assists staff with documentation of Methods of Procedures (MOPs), prepares project status reports and works to ensure plans adhere to contract specifications. Maintains consistency in content and appearance of written documents.
• Updates processes and procedures, creates checklists and accountability documents, and communicates effectively via telephone, email, and face‑to‑face with field staff, vendors, co‑workers, and customers.
• Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision, and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion and providing high quality services and programs to clients, subcontractors, co‑workers, suppliers, and the public.

• High school diploma or equivalent.
• 0‑2 years of experience coordinating project work or a similar role.
• Experience providing and coordinating support activities in a fast‑paced work environment and organizing large amounts of data into understandable formats.
• Strong organizational, scheduling, and detail orientation skills.
• Effective communication at all levels. Excellent listening, interpersonal, written, and verbal communication skills.
• Independent problem solving, customer service, and time management skills.
• Strong collaboration, initiative, teamwork, and interpersonal skills. Demonstrated high level of integrity and dependability.
• Demonstrated…