Sr Administrative Assistant

Position Overview

You will provide high‑level administrative and organizational support to a senior executive leading a global, multi‑region organization. In this role, you will partner closely with international leadership to coordinate priorities, manage schedules across time zones, and enable effective execution of key initiatives. You will act as a central liaison across internal and external stakeholders while ensuring alignment, organization, and follow‑through. This position offers the opportunity to directly support global operations, gain exposure to senior leadership, and contribute to business execution across a complex, international environment.

• Provide comprehensive administrative support including complex calendar management, international meeting coordination, travel planning, and expense reporting.
• Manage executive and leadership calendars across multiple global time zones, optimizing schedules and resolving conflicts with sound judgment.
• Coordinate and support global leadership meetings, including agenda development, materials preparation, notes, and follow‑up actions.
• Plan and manage domestic and international travel logistics, including multi‑country itineraries, documentation, and contingency planning.
• Serve as a liaison between international leadership, regional partners, and internal/external stakeholders to ensure alignment and communication.
• Prepare and format executive‑level presentations, reports, briefings, and correspondence for global audiences.
• Track team initiatives, milestones, deliverables, and action items to support organizational alignment and execution.
• Organize and maintain documentation and status updates to ensure visibility across distributed teams.
• Anticipate scheduling, travel or operational challenges and proactively resolve issues as they arise.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Support cross‑functional meetings, workshops, and global team activities as needed.
• Collaborate with administrative professionals across the organization to share best practices and provide coverage when required.

• Communication: you clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.
• Planning & Organization: you manage time, resources, and priorities effectively to meet deadlines and deliver consistent results.
• Accountability: you take ownership of your responsibilities, follow through on commitments, and hold yourself to high standards for quality and results.

• Minimum of 5 years of experience in a senior administrative role supporting senior‑level leaders.
• Demonstrated experience supporting global or international leaders across multiple time zones.
• Proven expertise coordinating complex international travel and global leadership meeting logistics.
• Strong organizational skills with the ability to manage competing priorities effectively.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft 365 tools, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience working in a global, matrixed organization preferred.
• Ability to exercise independent judgment, discretion, and professionalism in handling confidential information.
• Travel, including international travel, is likely.
• This position is not eligible for sponsorship.

The starting pay range for Minnesota is $68,000 to $110,000 per year. Individual salaries and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range.

Polaris Inc. is an Equal Opportunity Employer and will make all employment‑related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at 800‑765‑2747 or T To read more about employment discrimination protection under U.S. federal law, see:
Know Your Rights:
Workplace Discrimination is Illegal (eeoc.gov).