Document Controls

Key Responsibilities Document Control Strategy & Governance

• Develop and implement the document control plan aligned with owner requirements and project execution strategy

• Establish document numbering, naming conventions, metadata standards, and workflows

• Serve as the authority for document control procedures across all project stakeholders

• Ensure alignment between EPC systems and owner systems (e.g., Aconex, Procore, SharePoint, etc.)

• Manage and administer the document management system (DMS) for the project

• Ensure proper version control, revision tracking, and audit trails for all documents

• Ensure proper workflows and RA(S)
  CI matrix applied to all documentation

• Maintainaccuratelogs for drawings, specifications, RFIs, submittals, transmittals, and vendor data

• Control access permissions and ensure data security and integrity

• Coordinate document flow between engineering, procurement, and construction teams

• Track and manage engineering deliverables, ensuring adherence to schedule and completeness

• Support field teams withtimelyaccess to latest IFC drawings and technical documentation

• Ensure redlines, as-builts, and turnover documentation are properly captured and maintained

• Monitor EPC contractor and vendor compliance with document control requirements

• Review and enforce submittal procedures, including tracking approvals and re-submissions

• Ensure vendor documentation (O&M manuals, warranties, test reports) meets owner standards

• Interface with suppliers to ensuretimelysubmission of critical documentation

• Provide regular reporting on document status, overdue items, and key risks

• Perform audits to ensure compliance with document control procedures and standards

• Identify gaps, inconsistencies, or risks in documentation and drive corrective actions

• Support quality and commissioning teams with documentation readiness for system turnover

• Lead the document turnover process to operations, ensuring completeness and accuracy

• Compile andvalidatefinal as-built documentation packages

• Ensure all systems, equipment, and assets are properly documented for handover

• Support digital twin or asset management system integration where applicable

• Bachelor’s degree in Engineering, Construction Management, Business, or related field (or equivalent experience)

• 7+ years of document control experience on large-scale industrial or mission-critical construction projects (data centers preferred)

• Experience working in an Owner’s Representative or Owner environment strongly preferred

• Deep understanding of EPC project workflows and engineering/construction document life cycles

• Proficiency with document management systems (Aconex, Procore, SharePoint, Autodesk Construction Cloud, etc.)

• Strong knowledge of submittals, RFIs, transmittals, and turnover documentation processes

• Attention to Detail: Ensures accuracy and completeness across high volumes of technical documentation

• Process Discipline: Establishes and enforces structured workflows in fast-paced environments

• Coordination & Communication: Effectively interfaces with engineering, construction, and vendor teams

• Accountability: Drives document control performance to meet aggressive project schedules

• Technical Acumen: Understands engineering drawings, specifications, and construction documentation requirements