Legislative Aide DIII Representative

JOB TYPE: Full Time
LOCATION: Legislative
REPORTS TO: DIII Representative
SALARY RANGE: $55,000 - $90,000

No background check required.

Any individual who receives an offer of employment or will receive a payroll check are required to submit to a drug and alcohol test as a condition of obtaining employment. Mille Lacs Band Member/American Indian preference applies

The Legislative Aide provides administrative, legislative, community engagement, and constituent service support to the District III Representative. The position serves as a primary point of contact for Band members, assists with community outreach initiatives, coordinates meetings and events, monitors district projects and budgets, and supports communication between constituents, programs, government departments, and elected leadership.

• Associates degree in secretarial science or equivalent combination of training or 5-10 years of Mille Lacs Band of Ojibwe Tribal Government experience is required.
• Bachelor’s degree preferred.
• Excellent interpersonal and organizational skills and works as a team for DIII Aazhoomog and DIII Hinckley.
• 5 years of facilitating meetings and work groups required.
• Ability to deal with confidential information.
• Strong PC skills in a Windows environment, including Word, Excel, and office support software.
• Ability to respectfully engage with District Constituents in addressing issues and community needs.
• Ability to understand and follow directions.
• Capable of maintaining accurate records.
• DIII Band Member preferred.
• Must have a valid driver’s license.
• Must be insurable under the Mille Lacs Band Drivers Insurance policy.
• Must pass a Pre-employment drug & alcohol test.

• Set up & facilitate monthly Legislative Committee’s date and set up schedule of presenters for these meetings and documenting and reporting progress monthly.
• Prepare for and set up monthly community meetings.
• Has access to and handles confidential materials.
• Responsible for maintaining and scheduling complex appointment calendars.
• Make meeting, travel and special events (e.g., lecture series, conferences, etc.) arrangements.
• Produce, compose and edit correspondence, manuscripts, minutes and other materials.
• Perform general office support responsibilities; such as, answering phones, screening calls and taking messages; reviewing, sorting and distributing incoming mail; operating copiers and other office machines.
• Responds to band members inquires and refers them on to appropriate division and departments.
• Prepare or close outs of monthly purchase orders and submit monthly check requests for signature to Representative.
• Monitor District III budget.
• Maintain inventory of District III equipment and supplies.
• Maintain and protect client confidentiality and follow data privacy practices.
• Other duties as assigned.

• Nature of work is such that incumbent experiences infrequent periods of modest stress levels due to workload.
• Work is almost exclusively in doors in a controlled climate area.
• Little threat of personal danger or risk.
• Hours are typically 8-5, but possibly may involve some evening or weekend work.
• Travel is limited.