Executive Assistant

Description About Baldwin Supply:

Baldwin Supply Company has worked alongside American manufacturing since 1920, offering the stability of a century-old company with a modern, problem-solving mindset. Our team supports a wide range of industries, from food and agriculture to packaging, mining, and infrastructure, so no two days look the same. We’re known for our strong culture, long-tenured employees, and competitive benefits. At Baldwin, you’ll do meaningful work, build lasting relationships, and be part of a company built to last.

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

None

Requirements

• Central communicator and calendar management for Leadership team.
• Handles limited tasks for Chairman of the Board…including his other business ventures, Comma Club and Baldwin workshops
• Exemplifies Baldwin Values
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Arrange and handle all logistics for events
• Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Gifts/follow up.
• Proactively helps leadership team to recognize Team members’ anniversaries, retirements, funerals, personal happenings etc.
• Handle phone calls and emails as an extension of leadership team from time to time
• Flexible to handle calls/texts etc. during non-traditional times from time to time
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Prioritize and determine appropriate courses of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Manage all aspects of organization’s office services for CEO.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. in CEO area.
• Provide event management support as requested.
• Ability to help compile and execute Action Lists without too much direction.
• Provide hospitality to all guests and help to create a welcoming environment.
• Invest in building long-lasting relationships both externally and internally.
• Other projects/duties as assigned for the overall benefit of the organization.
• Act as the point of contact among executives, employees, clients and other external partners for projects, day-to-day needs, employee events, business events
• Extension of Leadership team. Glue of the Leadership team. Ability to participate and put action lists together from Leadership meetings.
• Executive presence to be able confidentially communicate with…