Assistant Project Manager - Specialty

Full Time Assistant Project Manager - Specialty

The Assistant Project Manager is an entry level position that serves as both a financial and operational leader for drilled shaft construction projects. This role is responsible for assisting in overseeing project estimation, planning, and execution—from bid through closeout. Key responsibilities include managing budgets and schedules, coordinating with field supervision, fostering strong client relationships, and ensuring projects are delivered safely, efficiently, and in full compliance with contractual and quality expectations.

This position is for our Specialty Division. Candidates with experience in civil, geotechnical or drilled shafts are strongly preferred.

This position reports to the Division VP.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other responsibilities as necessary.

Project Management

• Champion a best-in-class experience for employees, clients, and the community through a shared commitment to advancing the nation’s infrastructure.
• Partner with the Superintendent to ensure safety, quality, and efficiency meet Tri-State’s standards and client expectations.
• Assist and Oversee all phases of drilled shaft construction projects, including planning, budgeting, execution, quality assurance, and close-out.
• Estimate, develop, manage, and buy out project budgets, collaborating with the project team to maximize profitability without compromising safety or quality.
• Monitor project schedules, ensuring timely completion of key milestones and deliverables.
• Coordinate with field supervision, clients, engineers, vendors, and subcontractors to ensure full compliance with project specifications and requirements.
• Monitor overall project performance, including safety, quality, productivity, and financial outcomes.
• Collaborate with your team to proactively identify and resolve project challenges, minimizing disruptions and delays.
• Manage and track all submittals, RFIs, and turnover documentation.
• Conduct regular site visits to foster strong team relationships, maintain client communication, monitor progress, and address on-site issues.
• Analyze project plans, specifications, and geotechnical reports to prepare accurate cost estimates for drilled shaft projects.
• Perform material takeoffs, labor analysis, and equipment pricing to develop competitive and precise bids.
• Collaborate with clients, Superintendents, the equipment department, and project peers to ensure estimate completeness and accuracy.
• Solicit and evaluate quotes from vendors and subcontractors to ensure cost-effective and reliable project execution.
• Prepare and submit detailed proposals, bids, and budgets within established timelines.
• Maintain and update cost databases to reflect current market conditions and ensure accurate future estimates.

Budget Management

• Fully understand your project costs by developing and reviewing the project budget in partnership with your Superintendent and project manager. Continuously monitor costs and collaborate with the Superintendent and project manager to ensure the project stays on track to meet or exceed budget expectations.
• Perform weekly and monthly cost analyses, providing detailed project health reports to the company on a regular basis.
• Assist in managing subcontractors and vendors to ensure compliance with their agreements and budget, including reviewing, managing, and approving invoices.
• Coordinate with your Superintendent and project manager to develop strategies that maximize profitability and address potential budget issues throughout the project lifecycle.
• Identify, communicate, and manage change orders with the client, ensuring Tri-State is properly compensated for scope of work adjustments.

Client Relations

• Collaborate with the Superintendent and project manager to develop solutions-focused strategies that align with Tri-State’s best interests while fostering long-term client relationships.
• Serve as a point of contact for clients, cultivating strong relationships and ensuring overall client satisfaction.
• Participate in preconstruction meetings and provide regular progress updates to clients,…