Fiscal Assistant

• at the Black River Area Development Corporation
• Date Posted:
  September 1, 2026

Summary
The Fiscal Assistant plays a crucial role in supporting our financial operations. This position is responsible for processing cash receipts and disbursements, preparing reports, and handling various administrative financial tasks to ensure smooth operations and compliance with organizational policies. Proficiency in accounting software and a keen attention to detail are essential for success in this role.

Essential Duties and Responsibilities include the following. (Other duties may be assigned.)

Cash Receipts & Disbursements:
Prepare cash receipts for deposit daily pursuant to accounting policies and procedures
Enter cash receipts into accounting software.
Enter cash disbursements into accounting software.
Reporting:
Prepare the biweekly payroll spreadsheet for the senior citizen total meal cost report.
Prepare spreadsheets for HUD 202/811 deposit entries
Prepare the drawdown for Child Development Program weekly, and twice weekly on payroll weeks. Keeps a log of drawdowns for reconciliation.
Invoice & Payment Processing:
Enter invoices into three accounting software
Post invoices, print checks, and process EFT payment files
Code Agency bills for payment.
Allocate central office bills monthly.
Allocate agency credit card bills, including cell phone charges monthly.
Documentation & Administrative Tasks:
Keep copies of agency bills and pull copier report(18th of month) for central office billing
Make copies of interest on bank statements for entry into software including entry of HUD 202 interest in monthly spreadsheet.
Scan security deposit bank statements to HUD 202 personnel
Order for CDP, document, and scan into Microix; provide printed copies to CDP Fiscal Assistant.
Store and present checks for vendor pickup.
Periodically take items to Lawrence county for drop off and signatures
Prepare templates for Weatherization billing including allocation of payroll expenses.
Complete quarterly SUTA reports for BRAD processing group.
Prepare indirect cost billing Monthly for review by CFO
Enter budget information into software
Participate in cross-training initiatives for various finance roles to promote a well-rounded understanding of departmental functions.

Professional Development:
Engage in opportunities for growth and training.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or

Experience:

Associate's degree in Accounting, Finance, or related field equivalent experience; 6 months to 1 year of relevant experience preferred
Language

Skills:

Ability to read, interpret, and communicate effectively.
Mathematical

Skills:

Proficient in basic calculations (discounts, percentages, etc.).
Reasoning Ability:
Ability to apply common sense and sound judgment in processing financial transactions and resolving discrepancies.
Computer Skills & Technology:
Proficiency in data entry and willingness to learn new software.
Certifications, Licenses, Registrations:
Valid driver’s license;
First Aid and CPR certification.
Other Skills & Abilities:
Strong communication skills and ability to work collaboratively with team members.
Training & Safety Culture:
Flexibility to…