Administrative Assistant

CECC is a premier childcare center located in Flatbush, Brooklyn. We have been serving the children in the community for nearly 40 years. We take pride in providing the children with a stimulating and integrated curriculum, along with social awareness.

We are looking for an experienced Administrative Assistant to join our team. Working alongside and reporting to the Administrative & Educational Directors, you will be responsible for keeping the school organized and efficient while maintaining a professional and friendly environment for parents, students, and staff.

• Must be available from 9 am - 6 pm
• Ability to juggle multiple projects with superb accuracy
• Exceptional customer service skills, over the phone and in person, with our customers and internal departments
• Strong sense of urgency and problem-solving skills
• Prepare and modify documents including correspondence, reports, drafts, memos, marketing materials, and emails
• Manage parent-staff portal; provide staff and parents support when needed
• Upkeep and maintain web and social media content
• Assist Marketing Director with new strategies, plans, and ideas to implement for business growth
• Schedule parent interviews and give tours; assist in the admissions and enrollment process
• Maintain and review student/staff records
• Assist in resolving any administrative problems
• Ensure staff records comply with DOH/DOE regulations
• Take payments and reconcile accounts to report to the Accounts Department
• Display professionalism and provide exceptional customer service to create a welcoming environment for school visitors and staff
• Successfully manage competing priorities, including main office inquiries, drafting school communications, assisting with school supply inventory, maintaining aesthetics, and successfully planning and executing school events

• Bilingual English/Spanish is preferred
• Excel in verbal and written communication skills, tactfully respond to all communications and remain diplomatic in all interactions
• Be flexible, trustworthy, and able to multitask in different environments
• Must be technologically savvy and knowledgeable of different mediums including Google, Microsoft, Facebook, IG, etc.
• Have experience creating systems to stay organized and will support in effectively maintaining scholar files and monitoring school culture goals
• Truly dedicated to our mission and will go above and beyond the requirements of the job to be an innovative and strategic problem solver; eager for feedback and to learn and grow in a fast-paced, mission-driven environment.

We offer competitive salaries. To be considered, interested applicants must submit a cover letter and resume. Thank you.

• SIMPLE IRA (Retirement Plan, Matching)
• Life insurance
• Vacation/Sick Pay, Holidays, Bereavement (PTO)
• Flexible Spending Account
• Educational Assistance Program

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year (based on position & qualifications)