Office Administrator

A Wiss Manufacturing client is seeking an Office Administrator to join their team.

This position is a critical and integral part of the organization, undertaking of all front office administrative responsibilities.

• Serves as the primary point of contact for incoming calls and provides comprehensive administrative and general office support.
• Acts as a concierge for all visitors, ensuring a welcoming, professional front-office experience.
• Greets and assists customers, vendors, and guests; issues and manages visitor badges, maintains procedures for frequent visitors, and proactively intercepts unauthorized or unscheduled visitors.
• Oversees the hospitality lounge, ensuring it is consistently stocked, organized, and welcoming.
• Maintains breakroom supplies, including coffee, utensils, and related amenities.
• Coordinates catering services for meetings, events, and special occasions.
• Arranges transportation services (car services, Uber, etc.) for guests, particularly for sales meetings and executive visits.
• Manages the conference room calendar to ensure efficient scheduling and availability.
• Assists with booking travel accommodations for out-of-town visitors and guests.
• Maintains and submits Front Office expense reports in a timely and accurate manner.
• Oversees facility improvement projects, coordinating logistics and follow-through as needed.
• Manages vendor relationships related to general facility needs, including janitorial services, office supplies, and other operational vendors.
• Collaborates with Quality, Environmental, Health & Safety teams to support compliance with safety, operational, and regulatory standards.

• Must have 2 –3 years administrative experience or executive administrative experience
• Working knowledge of Office 365, Sharepoint
• Experience using SAP Concur for travel arrangements

Schedule:

Monday – Friday, approximately 8am – 4:30pm.

Wiss is committed to fostering a welcoming community. We seek candidates from all backgrounds to join our team and encourage our employees to bring their authentic and best selves to work.

Applicants must be authorized to work for any employer in the U.S. This policy applies equally to applicants regardless of national origin.

We are an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

To all staffing agencies
:
Wiss does not utilize 3rd party firms for any internal or client positions. Please be advised, Wiss is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of Wiss.