Contract Administrator

Overview

Job

Idaho Materials & Construction, is a CRH Company. Our purpose, commitment to the future, and formula for growth is to champion the safety, empowerment, and development of our employees. We strive to be The Preferred Source of quality sand, rock, landscape products, ready-mixed concrete, asphalt, paving and construction services. We succeed as a team by embracing integrity, mutual respect, innovation, service, sustainability, and financial strength.

This is a skilled position requiring the employee to perform preparation, review and administration of contractual proposals relating to construction projects.

• Setup and maintain projects and updates work under contract lists
• Reviews cost coding and assigns pay codes and phases within computer system.
• Receives requests, updates records, initiates paperwork and follows up on request for approval of change order or additional work not previously covered in the contract; processes and obtains approval of contract changes.
• Monitors subcontractors to ensure compliance before setup and payment.
• Knowledge of the laws and ordinances regulating building construction.
• Upload project into Viewpoint including verifying all CT’s, phases, flags (unit, phase, etc.)
• Setup and maintain Subcontractors in Viewpoint.
• Issue subcontracts, work orders and change orders if needed.
• Receive/maintain subcontractor EEO, insurance, etc.
• Submit wage decision to Payroll dept. for Davis Bacon projects
• Process/upload all Change Orders
• Update One Drive with new projects
• Job Billing – key in billing information in Viewpoint
• Subcontractor Billing – key in payment information into Viewpoint and advance for payment
• Submit certified payrolls to Engineer as needed
• Obtain appropriate approval at each step to ensure SOX compliance.
• Prepare T&M billings
• Secure P&P bonds
• Other duties as assigned by supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

• High school diploma or General Education Degree GED.
• Some accounting background

• One (1) to Two (2) years of accounting related experience/training is required.

• To perform this job successfully, an individual should have (or be able to quickly gain) knowledge of Internet software, Excel, Word, Outlook, and other job related software.
• Ability to read and comprehend instructions, correspondence, and memos. Ability to write clearly and effectively.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply commonsense understanding to carry out detailed, but uninvolved written or oral instructions.
• Ability to work well with others in a group or one on one setting.

• Customer Service - Manages difficult or emotional customer situations;
  Responds promptly to customer needs.
• Teamwork - Contributes to building a positive team spirit.
• Judgment - Exhibits sound and accurate judgment.
• Planning/Organizing - Uses time efficiently.
• Professionalism - Approaches others in a tactful manner;
  Reacts well under pressure;
  Accepts responsibility for own actions.
• Safety and Security - Observes safety and security procedures;
  Determines appropriate action beyond guidelines;
  Reports potentially unsafe conditions;
  Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment;
  Changes approach or method to best fit the situation;
  Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction;
  Commits to long hours of work when necessary to reach goals.
• Initiative - Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.
• Quality - Demonstrates accuracy and thoroughness;
  Looks for…