Book Keeping Clerk

The Organization

San Gabriel/Pomona Regional Center (SG/PRC) is a private, nonprofit agency contracted with the California Department of Developmental Services (DDS) to provide services and supports to individuals with intellectual and developmental disabilities. We proudly serve 30 cities across the Foothill, Pomona, and El Monte Health Districts within Los Angeles County. Our services span the full lifespan—from infants and toddlers, school-age children, and transition-age youth to adults and aging adults.

At SG/PRC, our work is guided by compassion, collaboration, integrity, and a shared commitment to making a meaningful difference in the lives of the individuals and families we serve.

Position Description

Under the general direction of the Controller, the Accounting Specialist is responsible for performing accounts payable functions and ensures timely and accurate processing of vendor invoices and payments. This role requires understanding of accounting principles, efficiency and accuracy of payment operations, and experience working with computerized accounting systems.

Essential Job Functions

• Process weekly OPS payments, monthly checks for the Foster Grandparent/Senior Companion program, and monthly electronic payments (EFT's).
• Review purchase orders to ensure payment for services comply with internal procedures and guidelines.
• Review and input vendor invoices for authorized services, ensuring accuracy and timeliness.
• Prepare distribution of health insurance premiums by cost center and by employee, reviewing edits and accrual reports, and balancing batches before final posting for payment.
• Conduct research into discrepancies or inconsistent information between purchase orders and invoices.
• Handle vendor inquiries related to accounts payable issues and facilitate resolution of facilities-related concerns.
• Process and record agency credit card payments, ensuring proper documentation and compliance.
• Prepare and record operations manual checks, ensuring accuracy and compliance with established procedures.
• Void stale checks and stop payments as necessary to prevent errors and fraud.
• Distribute checks received among the Client Benefits Coordination (CBC), Purchase of Services (POS), and Operations departments.
• Prepare electronic deposits and provide copies to the designated unit responsible for recording the deposit.
• Provide documentation of payments selected by the State and the Independent Auditors for their review.
• Perform other related duties as required to support the Department's operational needs.

Employment Standards

• High School Diploma required.
• Bachelor's degree in accounting, finance, or a related field preferred.
• Minimum of three years' experience in accounts payable or general booking on a computerized system, or any combination of training and experience that could provide the desired knowledge and abilities.

Knowledge and Abilities

• Knowledge of accounting terminology, practices, procedures, and electronic data processing related to accounting functions.
• Ability to understand and analyze the relationships among accounting records and documents to reconcile discrepancies within the system.
• Proficiency in Microsoft Office Suite and familiarity with electronic deposit systems.
• Effective communication skills, both written and verbal.
• Ability to interpret and apply governmental regulations, as well as the Regional Center's policies and procedures.
• Ability to operate office equipment including computer terminals and 10-key calculators efficiently.
• Knowledge of payment processing, check handling, and audit documentation procedures.
• Excellent organizational and time management skills.
• Knowledge of internal controls and procedures related to accounts payable and financial compliance.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to pass an alpha and numerical assessment.
• Ability to work independently and collaboratively with a team.

Other Essential Requirements

• Employees using a private vehicle for agency purposes must maintain a valid driver's license, and minimum insurance coverage.

Physical Demands & Work Environment

• 100% of the work is in an office environment.
• Occasional walking and standing to attend and participate in office meetings and trainings.
• Ability to sit for extended periods and operate a computer.
• Clear verbal communication in person and by phone.
• Occasional lifting, pushing, or pulling of items up to 25 pounds.
• Adequate visual acuity to read documents, use a computer monitor for prolonged periods, and review detailed information.
• 100% of the work time occurs in a typical office setting with standard lighting, temperature, and moderate noise levels.
• Employees are expected to follow safe and ergonomic work practices.

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.

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Compensation details:  Hourly Wage

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