Specialist - Accounting

VRM Remote CA

740 Corporate Center Dr.

suite 200

Pomona, CA 91768, USA

The Accounts Payable Specialist supports the accounting department by managing and processing accounts payable (“AP”) transactions in a high‑volume, fast‑paced environment. This role performs accounts payable functions in compliance with generally accepted accounting principles (GAAP), company policies and procedures, disclosure requirements, and applicable government regulations.

The essential functions of the position include, but are not limited to:

• Task Management
  • Manage outgoing payments for operation vendor transactions and general AP transactions.
  • Reconcile (general) AP vendor statements and resolve discrepancies.
  • Escalate issues to proper department or supervisor for resolution.
  • Review, verify, and process files and/or invoices received.
  • Ensure vendors are paid accurately and on time.
  • Obtain proper approval according to Company’s approval authorization.
  • Provide general ledger (“GL”) coding.
  • Update vendor maintenance as required.
  • Obtain valid W‑9 form.
  • Maintain accurate accounts payable records and files.
  • Assist with month‑end closing activities.
  • Prepare accruals and review AP aging report.
  • Support audits by providing required documentation and walkthrough when necessary.
• Customer Service
  • Respond to vendor’s requests or questions via phone, email, portal or fax.
  • Correspond with vendors, or customer liaisons.
• Quality Assurance
  • Validate files and/or invoices received for correctness and track errors.
  • Review invoice authorization and obtain additional authorization if necessary.
  • Report any errors or fraudulent attempts to supervisor.
• Other functions, duties, and tasks assigned
  • Management retains the discretion to add to or change the duties of the position at any time.

• License:
  None required
• Education:
  
  High school or equivalent required; some college coursework preferred
• Experience:
  
  Two to three years in accounting. Accounts payable and receivable experience required; preference for experience servicing and investor accounting.

• ERP system experience
• Experience handling high‑volume invoice processing
• Some understanding of GL coding
• Proficient in Microsoft Excel and Microsoft Office
• Excellent attention to detail and accuracy
• Strong communication and organizational skills
• Ability to manage multiple priorities and meet deadlines

Required Knowledge:
Principles and processes for providing customer service; structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
Microsoft Office (emphasis on Excel, Outlook, and Internet Explorer).

VRM Function Required Functional Knowledge:
Accounting – Computerized accounting systems;
Servicing and investor accounting; intermediate knowledge in Excel, with knowledge of LPS and Sage/Mas 500 preferred.

The majority of work will be performed indoors in an environmentally controlled setting. The work environment also includes business casual; frequent contact with others via e‑mail, telephone, face‑to‑face, letters and memos; a low level of autonomy within highly structured process flows; and, may occasionally include working beyond 40 hours per week.

Vendor Resource Management makes reasonable accommodation to the known physical or mental limitations of an otherwise qualified individual with a disability who is an employee or applicant for employment unless the accommodation would impose undue hardship on the operation of the business in accordance with applicable law. If you require an accommodation in the application process, please call (972) 232‑6365 or email

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.