Specialist - Accounting

Job Summary

The Accounts Payable Specialist supports the accounting department by managing and processing accounts payable ("AP") transactions in a high-volume, fast-paced environment. This role performs accounts payable functions in compliance with generally accepted accounting principles (GAAP), company policies and procedures, disclosure requirements, and applicable government regulations.

The essential functions of the position include, but are not limited to:

• Task Management
  • Manage outgoing payments for operation vendor transactions and general AP transactions.
  • Reconcile (general) AP vendor statements and resolve discrepancies.
  • Escalate issues to proper department or supervisor for resolution.
  • Review, verify, and process files and/or invoices received.
  • Ensuring vendors are paid accurately and on time.
  • Obtain proper approval according to Company's approval authorization.
  • Provide general ledger ("GL") coding.
  • Update vendor maintenance as required.
  • Obtain valid W-9 form.
  • Maintain accurate accounts payable records and files.
  • Assist with month-end closing activities.
  • Prepare accruals and review AP aging report.
  • Support audits by providing required documentation and walk through when necessary.
• Customer Service
  • Respond to vendor's requests or questions via phone, email, portal or fax.
  • Correspond with vendors, or customer liaisons.
• Quality Assurance
  • Validate files and/or invoices received for correctness and track errors.
  • Review invoice authorization and obtain additional authorization if necessary.
  • Report any errors or fraudulent attempts to supervisor.
• Other functions, duties, and tasks assigned
  • Management retains the discretion to add to or change the duties of the position at any time.

• ERP system experience
• Experience handling high-volume invoice processing
• Have some understanding of GL coding
• Proficient in Microsoft Excel and Microsoft Office
• Excellent attention to detail and accuracy
• Strong communication and organizational skills
• Ability to manage multiple priorities and meet deadlines

Required Knowledge:
Principles and processes for providing customer service; structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
Microsoft Office (emphasis on Excel, Outlook, and Internet Explorer)

Accounting:
Computerized accounting systems;
Servicing and investor accounting; intermediate knowledge in Excel, with knowledge of LPS and Sage/Mas 500 preferred.

Active Listening:
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times;
Reading Comprehension:
Understanding written sentences and paragraphs in work related documents;
Speaking:
Talking to others to convey information effectively;
Social Perceptiveness:
Being aware of others' reactions and understanding why they react as they do;
Time Management:
Managing one's own time and the time of others. Service Orientation:
Actively looking for ways to help people;
Critical Thinking:
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems;
Persuasion:
Persuading others to change their minds or behavior;
Active Learning:
Understanding the implications of new information for both current and future problem-solving and decision-making;
Monitoring:
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action;
Conflict Resolution:
Using verbal and nonverbal communication skills to successfully resolve conflicts;
Problem Solving:
Identifying and working through details of a problem to develop and evaluate options and implement solutions.

Oral Expression: ability to…