Accounts Payable Clerk

Pomona Foothills Office | CA0005, Pomona, CA 91766, USA

Monday-Friday

6:30AM-3:00PM

$24.70/hr

• High school diploma or equivalent, or equivalent combination of education and experience.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• MAS/D365 experience is helpful
• Minimum of 1 years of accounts payable experience (coding & batch processing).
• Demonstrated progressive responsibility in an AP role.

• Detail-oriented
• Excellent written and verbal communication skills; ability to work across departments
• Strong attention to detail and excellent organizational skills a must
• Ability to thrive in a fast-paced environment to meet required deadlines

• Data entry of invoices and verification.
• Prepare and check all invoices and vouchers for payment.
• Prepare analysis of logs, as required
• Assist in monthly closing
• Data entry of adjustments and payments
• Perform other administrative duties as need
• Coordinates with accounting team as part of month end close process
• High level of expected collaboration across all divisions
• Ability to communicate effectively with vendors and maintain highest level of company standards

• Sorts, matches, and analyzes documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering into Microsoft D365 ERP System
• Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policies
• Reviews, assigns proper general ledger account code, and processes non-purchase order invoices, expense reports, and manual check requests
• Resolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently as possible
• Communicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payable
• Compiles bi-weekly cash requirements reports for the accounting team
• Processes weekly AP check run in compliance with company policies and within payment discount terms
• Performs allocation of expenses, such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers during vouchering process
• Enters Form W-9 information into vendor maintenance as needed and processes annual 1099 forms
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Completes various required monthly General Ledger account reconciliations
• Other accounting and finance duties as assigned

• Accounts Payable aging reports
• Ad hoc requests

• Ensure that the Road Traffic Safety Management System (RTSMS) conforms to the requirements
• Ensure that the RTSMS processes are delivering their intended outputs
• Report to management on the performance of the RTSMS and on opportunities for improvement and on the need for change or innovation
• Ensure the promotion of customer focus throughout the organization
• Ensure the integrity of the RTSMS is maintained, when any changes to RTSMS are planned and implemented

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.

All roles may entail, to varying extents, the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises, fumes, and airborne particles;

In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Work authorization: Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position.

EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race,…