Accounts Payable Clerk

Schedule and Compensation

Schedule:

Monday-Friday

Shift: 6:30AM-3:00PM

Pay rate: $24.70/hr

• High school diploma or equivalent, or equivalent combination of education and experience.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• MAS/D365 experience is helpful.
• Minimum of 1 year of accounts payable experience (coding & batch processing).
• Demonstrated progressive responsibility in an AP role.

• Decision-making skills.
• Detail-oriented.
• Good research skills.
• Excellent written and verbal communication skills; ability to work across departments.
• Strong attention to detail and excellent organizational skills a must.
• Ability to thrive in a fast‑paced environment to meet required deadlines.

• Data entry of invoices and verification.
• Prepare and check all invoices and vouchers for payment.
• Prepare analysis of logs, as required.
• Assist in monthly closing.
• Data entry of adjustments and payments.
• Perform other administrative duties as needed.
• Coordinate with accounting team as part of month‑end close process.
• High level of expected collaboration across all divisions.
• Communicate effectively with vendors and maintain highest level of company standards.

• Sorts, matches, and analyzes documents for accuracy, completeness, and approval prior to entering the Microsoft D365 ERP System.
• Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice; variances are handled according to company policies.
• Reviews, assigns proper general ledger account code, and processes non‑purchase order invoices, expense reports, and manual check requests.
• Resolves purchase order, incorrect quantity/item received, price variance, discount, payment term discrepancies as efficiently as possible.
• Communicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payable.
• Compiles bi‑weekly cash requirements reports for the accounting team.
• Processes weekly AP check run in compliance with company policies and within payment discount terms.
• Performs allocation of expenses such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers during vouchering process.
• Enters Form W‑9 information into vendor maintenance as needed and processes annual 1099 forms.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Completes various required monthly general ledger account reconciliations.
• Other accounting and finance duties as assigned.

• Accounts payable aging reports.
• Ad‑hoc requests.

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.

All roles may entail, to varying extents, the following physical demands:

• Long periods of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, and squatting; repetitive hand‑wrist motions; traversing uneven surfaces.
• Exposure to extreme heat, cold, loud noises, fumes, and airborne particles.

In addition to the above demands inherent in every role, the following roles may entail unique physical demands:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen and active transit field locations driving in a vehicle.
• Maintenance employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand‑held devices, diagnostic software, and heavy machinery.
• Office staff may work indoors in air‑conditioned or well‑ventilated facilities, including offices and cubicles equipped with a telephone and computer, and may entail typing or looking at a computer screen.

• Drug screening: pursuant to Department of…