Administrative Coordinator

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Job Description

• Schedule management across multiple teams and disciplines
• Document management (develop, store, and update documentation)
• Track attendance and training; report related statistics
• Support the onboarding and offboarding process
• Participate in special projects as assigned by Advisors, Sr. Advisors, and Sr. Project Managers
• Develop and distribute internal and external communications
• Validate program documentation to ensure alignment with quality standards
• Develop and maintain operational processes and procedures
• Collaborate with a cross-functional team of technical experts
• Coordinate with senior-level management
• Provide logistical support: set up meetings, order food, equipment, and supplies
• Maintain inventory of facility issues, report them to the appropriate parties, and track resolution

Required Skills / Attributes

• Strong schedule and project management across varied disciplines
• Proficiency in document management systems and version control
• Experience tracking training, attendance, and compiling statistical reports
• Familiarity with onboarding and offboarding workflows
• Ability to support and manage special projects under direction of senior staff
• Excellent written and verbal communication skills
• Detail-oriented with strong documentation quality assurance
• Proven ability to develop and refine processes and procedures
• Team player with a collaborative mindset
• Comfortable interfacing with senior management
• Operational support experience (e.g., meetings, catering, equipment procurement)
• Organized with facility management awareness and issue tracking

Desired Skills / Attributes (Same as required – reinforces importance)

• All required skills are also considered desirable, emphasizing the need for a well-rounded and proactive individual.

Pay Range $25.73/hr. to $31.80hr

• Seniority level Associate

• Employment type
  
  Contract

• Job function
  
  Administrative, Management, and Customer Service
• Industries Office Administration

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