Administrative Aide

Administrative Aide 3

$20.00-$22.19/hr
Hybrid - onsite in Pomona, CA Monday/Tuesday
M-F 8-5
1 year assignment

• Schedule meetings, maintain calendars
• Assist with meeting minutes and document and follow-up on action items
• Support the preparation of meetings including room setup, materials, and logistics
• Provide general office support, including ordering lunch, office supplies and assisting team members as needed
• Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments meetings and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders relaying messages and facilitating communication.
• Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
• Drafts documents and presentations of documents and presentations on behalf of the leader.
• Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues.
• Support staff meetings by tracking action items and ensuring follow-through.
• Supports the assigned leader with various ad-hoc tasks and projects as needed.

• MS office (WORD, Excel, PowerPoint)
• Organizational and time management
• Strong communication skills

High School Diploma or Equivalent

• Knowledge of utility industry
• Adaptability and flexibility in a fast-paced work environment

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.