Administrative Aide

Administrative Aide

Location:

Pomona, CA 91768 - Hybrid - onsite days are Monday/Tuesday

Duration: 12 months assignment

Shift/

Hours:

40 hours/week, M-F 8-5

• Schedule meetings, maintain calendars
• Assist with meeting minutes and document and follow‑up on action items
• Support the preparation of meetings including room setup, materials, and logistics
• Provide general office support, including ordering lunch, office supplies and assisting team members as needed
• Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments, meetings and conferences while prioritizing conflicting demands. Serves as primary point of contact for internal and external stakeholders relaying messages and facilitating communication. Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested. Drafts documents and presentations on behalf of the leader.
  
  Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues. Supports staff meetings by tracking action items and ensuring follow‑through. Supports the assigned leader with various ad‑hoc tasks and projects as needed.

• MS Office (Word, Excel, PowerPoint)
• Organizational and time management
• Strong communication skills
• Attention to detail

• Knowledge of utility industry
• Adaptability and flexibility in a fast‑paced work environment

High School Diploma or equivalent