Administrative Assistant

For over 16 years, Trilyon has been at the forefront of providing comprehensive global workforce solutions and staffing services. Leveraging our extensive expertise across multiple domains such as Cloud technology, Salesforce, AI, Machine Learning, and Technical Writing, we consistently exceed expectations in catering to a wide range of requirements.

Administrative Assistant

Pomona, CA 91768 (Hybrid) - onsite days are Monday/Tuesday

12 months

• Broad knowledge of department policies, practices, and procedures.
• Broad knowledge of personal computer software, online applications, office equipment, and filing systems.
• Typically possesses three to four years’ experience performing thorough administrative, secretarial, and clerical functions.
• The administrative assistant-level 3 is a high-level administrative position.
• Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously.
• Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings.
• Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations.
• Works on special projects as needed.
• May provide work direction to lower level administrative staff in the same department or unit.
• High School degree and 2-4 years of office experience or equivalent, relevant experience. May require relevant college courses.
• Ability to coordinate the schedule of an Executive VP and other managers.
• Proficient in Microsoft Word, Excel, and Outlook and related software. Typing ? 50wpm.

• High School Diploma or Equivalent.

• Schedule meetings, maintain calendars, assist with meeting minutes and document and follow-up on action items.
• Support the preparation of meetings including room setup, materials, and logistics.
• Provide general office support, including ordering lunch, office supplies and assisting team members as needed. Performs a variety of administrative duties to support assigned leaders including managing the calendar and scheduling appointments, meetings and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders relaying messages and facilitating communication.
• Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
• Drafts documents and presentations on behalf of the leader.
• Files and manages expense reports ensuring timely submission and accurate documentation of expenses incurred.
• Includes tracking reimbursement status and resolving any discrepancies or issues.
• Support staff meetings by tracking action items and ensuring follow-through.
• Supports the assigned leader with various ad-hoc tasks and projects as needed.