Operations Coordinator

Job Title

Operations Coordinator

Posting Number: S01699
Campus:
Department: 5101-University Financial Services & Treasury

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location.

Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale

Minimum: $55,000.00 Annually
Maximum: $59,987.20 Annually

Reporting to the VP of Financial Planning & Analysis, the Operations Coordinator provides comprehensive administrative and operational support to multiple functional areas, including Financial Planning & Analysis, Budget Administration, Business Development, Auxiliary Services, Western

U Health, and University Financial Services & Treasury. This position plays a vital role in ensuring operational efficiency by managing day-to-day administrative tasks, coordinating projects, effectively communicating across departments, and seamless execution of projects, meetings, and events.

The incumbent will provide hands-on assistance with a wide range of responsibilities such as organizing and facilitating meetings, preparing and distributing board and executive materials, arranging travel logistics, tracking project milestones, and maintaining departmental communications. This role will also support high-visibility activities such as health fairs, patient care center tours, and campus-based events, ensuring they are professionally organized and executed.

Individual must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Strong organizational and time-management skills with the ability to prioritize competing tasks.
• Excellent written and verbal communication skills; ability to draft clear agendas, summaries, and correspondence.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative tools (SharePoint, Teams, Zoom).
• Detail-oriented with strong follow-through and the ability to handle confidential information.
• Ability to work independently while maintaining strong team collaboration.
• Professionalism, flexibility, and customer-service orientation when interacting with internal and external stakeholders.
• Committed to working in an organization that values and promotes a humanistic approach.

• Education: Associate’s degree in business administration, healthcare administration,
  or a related field. 2+ years of administrative, operations, or project coordination experience.

• Experience:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Prior experience with data entry and online scheduling tools.
  • Experience coordinating projects and events across multiple departments.
  • Strong organizational and communication skills, with the ability to multitask and prioritize.

• Experience:
  • Demonstrated experience working in a higher education and/or healthcare setting.
  • Familiarity with ERP systems (e.g., Workday, Banner), project management tools, and document collaboration platforms (e.g., SharePoint, Microsoft Teams).

Posting Date: 09/29/2025
Closing Date: 9/29/2026

the posting at the following URL: (Use the "Apply for this Job" box below)./34471