Senior Administrative Assistant

Job Description:

Pay Range: $17.19/hr – $22.19/hr

• Schedule meetings, maintain calendars.
• Assist with meeting minutes and document and follow‑up on action items.
• Support the preparation of meetings including room setup, materials, and logistics.
• Provide general office support, including ordering lunch, office supplies and assisting team members as needed.
• Perform a variety of administrative duties to support assigned leaders, including managing calendars, scheduling appointments, meetings and conferences while prioritizing conflicting demands.
• Serve as primary point of contact for internal and external stakeholders relaying messages and facilitating communication.
• Prepare various templated weekly/monthly/quarterly reports for assigned leader and perform basic research as requested.
• Draft documents and presentations on behalf of the leader.
• File and manage expense reports ensuring timely submission and accurate documentation of expenses incurred.
• Track reimbursement status and resolve any discrepancies or issues.
• Support staff meetings by tracking action items and ensuring follow‑through.
• Support the assigned leader with various ad‑hoc tasks and projects as needed.

• MS Office (Word, Excel, PowerPoint).
• Organizational and time‑management skills.
• Strong communication skills.
• Attention to detail.

• Knowledge of utility industry.
• Adaptability and flexibility in a fast‑paced work environment.