Office Manager​/Project Coordinator

Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of open cut and specialty pipe rehabilitation. Headquarters in New Jersey, we also have office locations in Maryland, Washington D.C., and California.

• Maintains office efficiency by planning and implementing office systems, layout and procurement.
• Partners with hiring manager and HR to properly onboard and offboard employees
• Point person for all field employees’ new hire and benefit paperwork
• Track and process invoices for Subcontractors and material providers
• Review invoices and change order requests against contract documents
• Code invoices as requested by Project Manager
• Address customer issues/concerns as they arise
• Direct employees to HR for employee related questions and concerns
• Manage day to day office operations (i.e. phone, mail, assist field/yard)
• Ordering and maintaining inventory of office supplies
• Distribution of weekly paychecks
• Planning, organizing, and overseeing social events
• Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.
• Adding employees and forms to the HCSS system and managing work authorization
• Assist with shipping and receiving of packages and deliveries
• Other duties as necessary

• 5-7 years of prior experience an Office Manager role or in similar role is required
• Experience in Heavy Civil construction a plus, but not required
• Able to successfully function as a leader and team player
• Detail oriented, self-motivated, and self-directed
• Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.
• Knowledge of Microsoft Office including Word, Excel, Power Point
• Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.