Purchasing Assistant

Job Description

We are seeking a detail-oriented and proactive Purchasing Assistant to join our team in Pomona, CA. This is a fully in-person position that supports the Purchasing Department with administrative, inventory, and vendor coordination functions. The ideal candidate is organized, dependable, able to prioritize tasks effectively, and works well in a fast-paced team environment.

The Purchasing Assistant will help maintain inventory control, process purchasing documentation, follow up with vendors, assist with office supply purchasing, and support communication between departments and locations.

• Process receiving documents and purchasing paperwork
• Perform clerical duties and data entry with accuracy
• Create and process work orders and stock transfers
• Monitor and follow up with vendors regarding orders and deliveries
• Close out purchase orders (POs) in a timely manner
• Review and manage sales order flags
• Handle vendor returns and discrepancies
• Assist in maintaining proper inventory levels
• Purchase and maintain office supplies
• Function as liaison support between management and various departments
• Maintain organized and up-to-date purchasing records
• Assist with general administrative duties for the Purchasing Department
• Support special projects and additional assignments as directed by the Director of Purchasing
• Problem-solve and prioritize workload effectively in a fast-paced environment
• Work collaboratively as a team player across departments
• Other duties as assigned

• Previous administrative, purchasing, or inventory experience preferred
• Strong data entry and organizational skills
• Proficiency in Microsoft Office Suite, especially Excel and Outlook
• Excellent communication and follow-up skills
• Ability to multitask and prioritize responsibilities
• Strong attention to detail and accuracy
• Ability to lift light office or inventory-related materials as needed

• Full-time, in-person position located in Pomona, CA
• Fast-paced office and warehouse support environment

We are looking for someone who is dependable, motivated, and eager to contribute to a collaborative purchasing team.