Scholarship and Fund Coordinator

Job no: 560231
Work type: Staff
Location: Pomona
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

• Coordinate training logistics, materials, schedules, and attendance records for scholarship reviewers and committees.
• Serve as administrative and coordination support for the campus-wide Scholarship Coordinator Workgroup.
• Support the annual President's Scholars selection process in partnership with the Director of Scholarships & Fund Management.
• Administrative support such as tracking applications, preparing materials, scheduling meetings, and recording outcomes.
• Coordinate communications with President's Scholars candidates to ensure a positive and professional candidate experience.

• Support the training of scholarship reviewers and scholarship committees across University Advancement and the colleges.
• Serve as administrative and coordination support for the campus-wide Scholarship Coordinator Workgroup.
• Support the annual President's Scholars selection process in partnership with the Director of Scholarships & Fund Management.
• Support the President’s Scholars selection process by coordinating application materials, tracking reviewer input, scheduling meetings, recording outcomes, and routing questions or exceptions to the appropriate decision-maker.
• Coordinate communications with President's Scholars candidates to ensure a positive and professional candidate experience.

• Coordinate administrative processing of scholarship gift agreements, including tracking status, routing documents, maintaining records, and responding to routine status inquiries.
• Provides routine information regarding scholarship processes and directs donor inquiries concerning the establishment of new scholarship funds to appropriate University Advancement or management staff.
• Support University Advancement's gift agreement process through administrative coordination as needed.

• Maintain databases and systematically track philanthropic fund expenditures.
• Assist in preparing annual endowment financial statements.
• Gather records and provide administrative support for audit requests under direction of appropriate staff.
• Maintain records and track activity to support compliance review; identify and elevate questions or discrepancies.
• Other duties as assigned

• High School Diploma/GED - or its equivalent
• Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures;
  
  ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.

• Two or more years of experience providing administrative or operational support in scholarship administration, financial aid, donor relations, advancement services, fund management, higher education administration, or a related field.
• Experience supporting donor-funded scholarship processes, including maintaining records, tracking deadlines, routing documentation, and coordinating follow-up with campus partners.
• Working knowledge of scholarship administration processes and scholarship management systems, preferably the Bronco Scholarship Portal, Blackbaud Award Management, or a…