Manager of DPAE

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture.

You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of Western

U. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education.

Join our team of faculty and staff and make a difference.

Position Title

Position Title Manager of DPAE

Position Control Number

Position Control Number 999689

Type of Position

Type of Position Administration

Position Status

Position Status Full-time

Department

Department 1606-College of Health Sciences-Master Physician Assistant

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Job Summary

The primary role of this position is to assist the Chair of the Department of Physician Assistant Education ( DPAE ) with matters pertinent to department operations, budget, and to carefully monitor information which can impact the strategic direction and vision of the department. In collaboration with the Department Chair and Faculty, assist in the strategic development, supervision, and human resources management of the administrative staff within the department of Physician Assistant Education.

Assist with the development and creation of initial yearly budget request of Department Chair. Assist in preparation of weekly/monthly/ quarterly financial and academic reviews as needed by the Department Chair and Dean.

This position is directly responsible for facilitation of department operations, planning, and implementation of department goals and strategies. Additionally, supervision of department staff and student volunteers for proper completion of all department schedules, testing, grades, supervision of and communications with other campus offices.

Knowledge,

Skills and Abilities

Knowledge:

• Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, and any other software programs required by the position.

Skills:

• Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, staff, and other contacts.
• Experience with fax, copy machine, printer, and telephone operation.

Abilities:

• Ability to make decisions and handle detail-oriented assignments with accuracy, consistency, with minimal supervision.
• Ability to communicate with others in person, via telephone, Internet/Intranet, and e-mail.
• Ability to maintain confidentiality is essential.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• Any combination, training or experience that provides the required knowledge, skills and abilities for the essential job functions and/or equivalent experience. A minimum degree of a bachelor’s degree is required.

Experience:

• 5 years administrative/secretarial experience and experience in an office environment using word processing, electronic data input/collection software, databases. Experience in health care and/or education is preferred. Ability to interact with the public is essential.

• A Master’s degree is preferred.

Key Responsibilities

• Assist the chair with matters pertinent to department operations, budget, and to carefully monitor information which can impact the strategic direction and vision of the department.
• In collaboration with the chair and faculty, assist in the strategic development, supervision, and human resources management of the administrative staff within the pa department.
• Assist in preparation of weekly/monthly/quarterly financial and academic reviews as needed by the chair and dean.

Key Responsibilities

• Assists, relieves, and protects the workload of the chair. This includes:
  • development and implementation of a curriculum timeline of critical time periods and deadline dates; monitoring of secretarial workload; and decision making in work related areas when the chair is not available.
• Provides support by maintaining appointment calendar for the chair, sets up meetings and maintains vacation and travel schedules. Updates and maintains department files.

Key Responsibilities

• Assist the chair in the development and monitoring of fiscal transactions, including:
  • Generating check requisitions, material requisitions, purchase orders, budget…