Temp Administrative Assistant III

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture.

You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of Western

U. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education.

Join our team of faculty and staff and make a difference.

T02293

Temporary / Contract

Full-time

1604-College of Health Sciences-Dept of Physical Therapy Education

Western University Campus-Pomona, CA

California

Under the general direction of the Department Chair, the Temp Administrative Assistant III coordinates and implements an efficient office system for the Department of Physical Therapy Education. Performs administrative assistant work of average difficulty, involving independent judgment, for the Chair, Manager, and faculty of the Department.

• Good computer and Microsoft Office software skills necessary in order to set up document formats, and any other software programs required by this position.
• Good verbal and written communication skills.
• Must be able to effectively interact with faculty, staff, administration, students, healthcare professionals, and outside contacts.
• Ability to communicate with others in person, by telephone, and by E-mail.

• Ability to work in a fast-paced environment with multiple tasks and be flexible in job assignments.
• Ability to handle detail-oriented assignments with accuracy and maintain confidentiality.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

• High school diploma or equivalent.
• Any combination of education, training or experience that provides the required knowledge, skills and abilities.

• 2 years of administrative experience or 2 years of experience in a healthcare education program.

• Previous experience working in an office setting at a college or university.

• Assists with correspondence, reports, meetings and general responsibilities related to the Department of Physical Therapy Education.
• Assists faculty with LMS system, exams/quizzes through Exam Soft. Creates and maintains files for curriculum and student files/documentation.
• Provides support to department by scanning, managing AV requests, coordination & collation of evaluations of guest speakers, class and room scheduling, textbook adoptions (student, faculty and desk top ordering), and work orders.
• Assisting with events within the PT department.

• Responsible for archiving courses and assisting faculty with LMS needs.
• Assists the Admission’s Committee with interview activities.
• Maintains and coordinates inventory of equipment for the Department of Physical Therapy Education.
• Maintains check out logs for DPTE equipment.

• Assists with accreditation paperwork and on-site materials. Take meeting minutes as needed.

• Performs other duties as assigned.

• M-F; 8 AM – 5 PM, some evenings and weekends as needed for events.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible…