Clinical EducationCoordinator

Clinical Education Coordinator


Posting Number: A01045

Campus: Western University Campus-Lebanon, OR

Department: 16041-DPT
- Doctor of Phys. Therapy-Oregon

Classification Pay Scale

In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location.

Please note that the compensation details listed reflects the base salary only.

Expected Pay Scale


Minimum: $60,000.00 Annually

Maximum $60,000.00 Annually



Job Summary

The Coordinator of Clinical Education supports the DPTE-OR with primary focus on the curriculum's clinical education component and secondary focus on new student recruitment and admissions. Coordinator of Clinical Education collaborates as a CE team member to assist, relieve, and protect the workload of the Director of Clinical Education (DCE) and the Assistant Director of Clinical Education (ADCE). This position reports directly to the DCE and indirectly to the CHS-NW Director of Operations.

Functions

The Coordinator of Clinical Education supports the DPTE-OR with primary focus on the clinical education component of the curriculum and secondary focus on new student recruitment and admissions. The Coordinator of Clinical Education works with the DCE and in the interest of the clinical education (CE) team by collaborating as a CE team member to assist and relieve the workload of the DCE and the Assistant Director(s) of Clinical Education.

Knowledge,

Skills And Abilities

Individuals must possess the knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, EXXAT, and any other software programs required by the position.
• Ability to maintain the department website, maintain Clinical Education Program Sharepoint site, and develop / maintain department social media accounts.
• Ability to make decisions and work with minimal supervision.
• Experience with fax, copy machine, printer, and telephone operation.
• Good verbal and written communication skills. Must be able to effectively interact with administration, faculty, staff, clinical partners, and other contacts.
• Ability to communicate with others in person, via telephone, Internet/Intranet, and e-mail.
• Ability to maintain confidentiality is essential.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

• Any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
• Bachelors' Degree required.

• 5 years administrative/secretarial experience.
• Experience with various computer software including Office 365.
• Experience with student placement software (Exxat) highly preferred.

• Master's preferred.

• Provides an independent first review of the integrity and accuracy of the clinical education database, including clinical sites, key contacts, and affiliation agreements. Ensures the maintenance of current and compliant student clinical education and confidentiality records related to clinical experiences.
• Serves as the primary administrator for Exxat, overseeing the creation, management, and maintenance of records, documentation, and system data necessary to support clinical placement operations and regulatory compliance.
• Provides critical monitoring of workflows and data management processes, ensuring timely coordination and follow-up with students, faculty, and clinical partners to facilitate efficient clinical placements and prevent delays.
• Collaborates with the DCE, clinical education faculty, and Affiliations Agreements Team in the execution of affiliation agreements and maintenance of contract records. Communicates contract expiration dates and specific contract items with the clinical education faculty as needed to maintain appropriate records and clinical partnerships in alignment with CAPTE criteria.
• Creates reports regarding clinical education data from the Exxat software system and the APTA CPI grading tool in collaboration with the DCE and the clinical education faculty.
• Coordinates, organizes, and maintains the records of clinical education team meetings, publishes meeting minutes, records voting, and references meeting minutes and records to support clinical education processes, policies, and procedures.
• Charged with review and workflow oversight of pre-rotation onboarding in coordination with DCE.
• Creates Reports and performs database…