Contract Administrator

Work Authorization: Must be authorized to work in the U.S.

- no current or future sponsorship

A well-established heavy civil contractor known for delivering complex transportation, water, wastewater, and structural concrete projects across Southern California. The company is recognized for its hands-on leadership, strong self-perform capabilities, and consistent delivery of large public works infrastructure, including highway, bridge, and municipal utility improvements.

The Contracts Administrator provides day to day support to the Contracts Manager, assisting with subcontract and purchase order administration, insurance certificate tracking, and post-award contract management across active projects. This role offers strong exposure to contract documentation and compliance processes within a well-established heavy civil organization.

• Obtain and monitor subcontractor and vendor insurance documentation, following up as needed to keep records current
• Compile and maintain up-to-date subcontractor and supplier lists for each active project
• Prepare and edit purchase orders and change orders, ensuring accuracy before execution
• Keep a running status log of subcontracts, POs, change orders, and any pending paperwork
• Organize and maintain both digital and physical contract files
• Manage a centralized log tracking all active and historical contracts
• Handle administrative tasks tied to contract closeout and post-award follow-up
• Support outreach efforts related to small business participation and good faith documentation
• Provide general office support, including document handling, scanning, and correspondence
• Take on additional administrative tasks or special assignments as needed

• At least 2 years of contract administration experience, ideally within heavy civil, horizontal, or public infrastructure construction (public works, design-build, design-bid-build)
• Working knowledge of Federal Acquisition Regulation (FAR) a plus
• Comfortable handling insurance certificates, labor compliance documentation, PLAs, and related subcontract paperwork
• High School diploma or equivalent
• Solid working knowledge of MS Excel, Word, and Outlook