Administrative Associate III

Posting Number: S01818

Campus:
Western University Campus-Pomona, CA

Department: 4001-Student Success and Student Life

In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location.

Please note that the compensation details listed reflects the base salary only.

Minimum: $29.00 Hourly

Maximum: $30.00 Hourly

Under the general direction of the Associate Vice Provost for Student Success and Student Life, the Administrative Associate III provides advanced administrative and operational support for the Student Success & Student Life division. Coordinates administrative support functions for the Student Success and Student Life division, including communication, scheduling, meeting logistics, executive support, and administrative coordination across multiple departments. The position serves as the primary administrative support for the Associate Vice Provost and provides designated administrative support to the Vice Provost for approximately 10% of the position.

Responsibilities include preparing agendas and meeting minutes, coordinating calendars and travel, assisting with financial and budget-related processes, monitoring projects and deadlines, maintaining records, and supporting divisional initiatives. The incumbent exercises independent judgment, manages confidential information, and collaborates with university partners to support effective divisional operations.

• Office administration practices and procedures
• Budget tracking and procurement processes
• Meeting coordination and records management
• Microsoft Office and enterprise software
• Confidential records management
• Higher education administrative practices

• Calendar management
• Organization and prioritization
• Professional communication
• Meeting minutes
• Customer service
• Travel coordination
• Financial reconciliation
• Time management
• Problem solving

• Demonstrate commitment to the University's mission, values, and humanistic principles while providing professional and courteous service to students, faculty, staff, and visitors.
• Demonstrate exceptional attention to detail and accuracy when preparing correspondence, meeting materials, financial documentation, and other administrative records.
• Organize and prioritize multiple assignments, meet deadlines, and manage competing responsibilities in a fast-paced environment with attention to detail.
• Exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism and discretion.
• Work independently on assigned responsibilities while recognizing when to seek guidance or clarification.
• Establish and maintain positive, collaborative working relationships with administrators, faculty, staff, students, and external partners.
• Communicate effectively, both verbally and in writing, with individuals from diverse backgrounds and organizational levels.
• Adapt to changing priorities, departmental needs, and evolving processes while maintaining a high level of customer service.
• Learn and apply University policies, procedures, and administrative systems to support the effective operation of the Student Success and Student Life division.
• Demonstrate proficiency in using technology and office software to support administrative, financial, and communication functions.
• Contribute as a dependable and collaborative member of the Student Success and Student Life team while supporting a positive and respectful work environment.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Excellent organizational, written communication, and customer service skills with the ability to work independently and manage competing priorities.

• Associate's degree.
• Equivalent combination of education and experience may be considered.