Rotations Coordinator

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of Western

U. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Rotations Coordinator I

Position Control Number

Position Control Number 999903

Type of Position

Type of Position Staff

Position Status

Position Status Full-time

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Department

Department 1405-Clinical Education

Job Summary

Provides support to the Office of Academic Affairs, College of Osteopathic Medicine of the Pacific, Clinical Rotations by assisting the Assistant Director, Associate Director, and Associate Dean of Clinical Education. Assists OMSIII and/or OMSIV students with their enrollment at the rotation sites. Collaborates with other student coordinators on team and all-staff projects. Supports COMP by developing and overseeing its relationships with campus-based faculty, adjunct/clinical faculty, clerkship directors, medical staff office personnel, and graduate medical staff regarding curriculum matters for students.

Ensures OMSIII and/or OMSIV students secure and complete core and elective clinical rotations as required by the COMP curriculum.

Knowledge,

Skills and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

• Excellent computer skills. Required to set up document formats in Word, Excel, Access, PowerPoint, Outlook, and any other software program required by the position. Able to type at least 45 words per minute.
• Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, and students.
• Excellent mathematical and problem-solving skills.
• Excellent ability to organize and prioritize workload in order to meet necessary deadlines.
• Ability to handle detail-oriented assignments and be flexible with job assignments.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

Education:

• AA degree and/or combined experience/education as substitute for minimum education.

Experience:

• 2-3 years clerical office experience.

Education:

Experience:

• 4 years clerical office experience.

• Assists OMSIII and/or OMSIV with scheduling of clinical and virtual rotations with COMP’s clinical preceptors and/or rotation sites, and ensures that OMSIII and/or OMS IV have met all site eligibility and prerequisite requirements.
• Advises, counsels and assists OMSIII and/or OMSIV in selecting and securing rotations at clinical rotation sites. Follows up with OMSIII and/or OMSIV regarding rotation status. Ensures student compliance with the policies and procedures according to the COMP Clinical Education Manual.
• Ensures all OMSIII and/or OMSIV rotations are confirmed. Provides all information necessary to commence and complete the rotation; including the location, clearance/on-boarding requirements, site applications and orientation procedures for each site.
• Assists the department with urgent issues, including all student matters that…