Interim Space Project Manager

Interim Space Project Manager

Job No: 557942

Work Type: Management (MPP), Staff

Location: Pomona

Categories: MPP, Custodial/Facilities, Temporary, Full Time, On-site (work in-person at business location)

Type of Appointment: Full-Time, Long-term / Temporary (One-Year Appointment)

Job Classification: Administrator I

Anticipated Hiring Range: Up to $120,000 annually

Work Schedule: Monday-Friday 8:00 am-5:00 pm

Facilities Planning and Management (FP&M) serves as the lead organization for planning, developing, and maintaining the campus natural and built environments in support of the university's mission. The department seeks to preserve and enhance campus history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping, and other physical improvements. It also provides maintenance services including custodial, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services, university planning, space, design, and construction.

The workforce is culturally diverse and multilingual.

• Manage and lead space project initiative with external consultant MetaBIM for campus space audits.
• Coordinate with external consultants and stakeholders for other space-related projects and initiatives as required.
• Plan and manage logistics for space surveys to ensure timely completion of project deliverables.
• Track project milestones, commitments, and action items; coordinate follow-ups with appropriate stakeholders.
• Communicate with campus stakeholders to schedule space visits and coordinate campus-wide notifications with the FPM team.

• Assist with maintaining accurate datasets and documentation to substantiate capital funding requests, organizational planning, and decision making.
• Support communication with the FPM team and document space changes for records and capital project closeout.
• Coordinate with database owners to ensure alignment of space data with the SFDB (Space and Facilities Database).
• Support coordination with the Chancellor's Office regarding CSU space planning guidelines and regulations.
• Provide analytical and technical support for building, architectural, and space planning initiatives, including space utilization and scenario planning, facility condition assessments, renewal planning, project scoping, facility programming, and strategic physical campus development.
• Assist with space and building surveys to support space auditing efforts.
• Collaborate with the Document Resource Center and Planning/Space Student Assistant on space-related tasks.

• Support Campus Planner on a range of university planning initiatives.
• Coordinate with FPM departments, including Operations and Maintenance and Design and Construction on planning and space efforts as needed.
• Provide project management-related support to Design and Construction on campus projects.

• Bachelor's Degree in architecture, interior design, urban planning required; advanced degree preferred.
• No applicable PMP, CAPM, or equivalent project manager certification required, but PMP, CAPM are a plus.
• Five or more years of project management experience, planning, and leading complex projects related to facilities and space planning, design, and construction.
• Experience in space planning, building and construction, design, construction contract administration, and California Building Codes, including advanced understanding of industry practices.
• Experience with facilities planning and space management at a higher education institution.
• Proven success working with all levels of management in academic settings.
• Advanced skills in the use of computer-aided graphic software such as AutoCAD, Revit, GIS, Illustrator, and Photoshop.
• Strong familiarity with campus physical planning and space management standards, practices, and measurements.
• Knowledge of CSU or relevant higher education facilities space standards, capacity, and utilization calculations.
• Familiarity with CSU CPDC policies, guidelines, and procedures related to capital planning.
• Proven ability to complete knowledge of project management software tools, methodologies, and best practices.
• Manage and coordinate minor capital projects according to outlined scope, budget, and timeline, with strong attention to deadlines and budgetary guidelines.
• Excellent written, verbal, presentation, and interpersonal communication skills, including highly effective negotiation skills and political acumen.
• Excellent analytical and problem-solving skills.
• Strong interpersonal skills and extremely resourceful.
• Advanced analytical, organizational, and problem recognition/avoidance/resolution skills.
• Ability to work effectively, influence, and professionally, with all levels of staff and faculty, and act with minimal direction and as a member of a team.
• Ability to show…