Manager of DPTE

Position Title

Manager of DPTE

999261

Administration

Full-time

1604-College of Health Sciences-Dept of Physical Therapy Education

Western University Campus-Pomona, CA

California

The primary role of this position is to assist the Chair of the DPTE with matters pertinent to department operations, budget, and to carefully monitor information which can impact the strategic direction and vision of the department. In collaboration with the Department Chair assist in the strategic development, supervision, and human resources management of the adjunct faculty within the Department of Physical Therapy Education.

Assist with the development and creation of initial yearly budget request of Department Chair. Assist in preparation of weekly/monthly/quarterly financial and academic reviews as needed by the Department Chair.

This position is directly responsible for managing the department operations, planning, and implementation of department goals and strategies. Additionally, supervision of student volunteers, supervision of special events and communications with other campus offices.

• Good computer skills necessary to set up document formats in Word, Excel, PowerPoint, and any other software programs required by the position.
• Ability to make decisions and handle detail-oriented assignments with accuracy, consistency, with minimal supervision.
• Experience with fax, copy machine, printer, and telephone operation.
• Good verbal and written communication skills.
• Must be able to effectively interact with administration, faculty, staff, and other contacts.
• Ability to communicate with others in person, via telephone, Internet/Intranet, and e‑mail.
• Ability to maintain confidentiality is essential.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

• Education: Bachelors’ Degree required. Any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
• Experience: 5 years administrative/secretarial experience. Experience with various computer software.
• Travel: May required overnight travel.

• Assists, relieves, and protects the workload of the Chair. Includes development and implementation of a curriculum timeline, critical time periods and deadline dates; and decision making in work related areas when the chair is not available.
• Develops and processes correspondence related to program activities. Assists the Chair with reports, meetings and general responsibilities related to the department; assists with updating information, processing and analyzing surveys.
• Under the direction of the Department Chair, oversees the creation, and planning with regards to strategic growth and vision.
• Assist the Chair of the Department of Physical Therapy Education in the development and monitoring of fiscal transactions. Includes generating check requisitions, material requisitions, purchase orders, budget transfers, cash transfers, credit card expense reports, and honorariums.
• Manages all contractual agreements between adjunct faculty and other visiting guests.
• Processes work order request from faculty and assigns to office staff as appropriate.
• Assists the Admissions Committee with interview activities.
• Provides support by maintaining appointment calendar for the Chair.
• Sets up meetings and maintains vacation and travel schedules.
• Updates and maintains department files.
• Organizes and designs, and manages special projects, as assigned by the Chair of DPTE.
• Assists with preparation, planning, compilation, assessment completion and ongoing yearly reports.
• Attends and takes minutes at weekly faculty meetings.
• Processes course grade sheets. Oversees compilation of semester schedules.
• Assists with preparation, planning, and attends department functions, conferences, recruitment events, admissions interviews, and graduation activities; some of which occur on weekends, evenings and may include overnight travel.
• Participates in and serves on University and College Committees as assigned by the Dean and/or…