Credential Analyst II

Job no: 560637
Work type: Staff
Location: Pomona
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Education Support Professionals, On-site (work in-person at business location)

• Knowledge Develop and maintain thorough and comprehensive knowledge of all relevant credential requirements and policies determined by Cal Poly Pomona Department of Education, the California State University system, and the California Commission on Teacher Credentialing.
• The Incumbent acts as the liaison for the assigned credential program faculty advisors, both within and outside the college, in working with the assigned credential programs.
• Admissions Facilitate and complete the admissions evaluation for candidates applying to enter the credential program, including calculation of GPA, and determine if they meet all requirements in accordance with CTC, CSU, and CPP policies.
• Prepare a notification to applicants regarding the status of their file and individually review upon request.
• Work with program faculty to schedule program interviews for admission, and process and communicate the results of the program admission process to candidates.
• Progress Evaluation Monitor candidates' grades and evaluations for each grading period and consistently update the files and the relevant credentialing personnel or faculty as issues arise with program completion.
• Credential Evaluation & Recommendation Independently review applications for credentials, checking for accuracy and completion of all state, CSU, and university requirements. (The incumbent assumes responsibility for final campus review of credential applications before recommending candidates through the CTC online process prior to recommendation for and issuance of credentials.)
• Communication Verify completion of program requirements to all inquiring school districts, county offices, and the CTC.
• Provide advice and evaluations to teachers trained outside California, requesting information on the CPP program and the credentialing process.
• Maintain close communication with relevant credentialing personnel or faculty on the status of candidates and any issues that emerge requiring program coordinator intervention.
• Maintain open, supportive, and professional communication with teacher candidates throughout the program.
• Clear Credential Evaluation Where applicable, determine eligibility for candidates who initially completed a preliminary credential and have made application for a Clear (Tier II) credential.
• Out-of-State Evaluations Complete evaluations for CPP credential completers requesting analysis for obtaining a teaching position out of state.

• Individually consult by phone, drop-in meetings, and scheduled appointments as well as email with CPP students, students from other campuses, states, and countries holding all levels and types of education certifications and endorsements.
• Provide advice on California requirements, examinations, alternative coursework requirements, and appropriate means of satisfying credential requirements.
• Advising Work with program coordinator and other CSO staff to provide regularly scheduled general advising sessions to prospective credential candidates. (Conducting advising sessions requires thorough knowledge of campus requirements, CSU-specific requirements, and CTC requirements.)
• Where appropriate, work in concert with credential program faculty or other CSO staff to provide specific advising sessions for candidates

• Attend workshops to improve counseling and advising for credential candidates held at the Credential Analyst and Counselors of California (CCAC) conferences and regional meetings, as budget allows.
• Attend CSU credential workgroup and departmental workgroup meetings as appropriate.
• Support credential services and departmental accreditation efforts

• Enter applicant information in People Soft database and internal Credential MOD and continuously update and maintain information for use by center staff and others in the college and university. Coding Code candidates in system to ensure accurate tracking.
• Update coding when necessary.
• Information Continuity Update database on status of candidates as they progress through the program.
• Student Records When students have completed the process, purge and prepare files for entry into the archival system
• Assessment Work with college Assessment & Accreditation Coordinator to complete necessary department, university, CSU, state, and federal reports.

• Equivalency of two years of experience in the review, analysis, evaluation or processing applications for teaching credentials, certificates of permits. Equivalency of one year of the above required experience may be equated with any combination of the following: (a) Two years of experience processing academic records to determine eligibility for…