Accounting Manager; Hybrid

Overview

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities for student engagement, student leadership and employment, and a multitude of Student Life programs and services (e.g., recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare).

The administrative and student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing. ASI employs approximately 500 part-time students and 60 full-time staff members. ASI accepts the responsibility for conscientiously managing mandatory student fees and state-owned facilities: $18M annual operating budget, $5M annual debt service, approximately $24M in reserves, and 294,253 square feet of student space (student union, recreation center, and pool).

ASI is in the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students.

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives by engaging every student. With a commitment to learning, continuous improvement, and innovation, ASI employs dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion practices.

Financial Services serves as a partner for student groups, ASI departments, and the University, providing financial support to help meet business and programmatic needs of the $17M non-profit 501(c)3 corporation while maintaining fiscal integrity, data accuracy, and compliance with CSU, University and ASI policies.

POSITION DEFINITION Under the general supervision of the Associate Director of Financial Services, the Accounting Manager is responsible for managing and monitoring the work performed by the General Accounting unit of the Financial Services Department. This position is responsible for the proper accounting and financial reporting of all funds of ASI.

Essential Duties

General Accounting Management and Financial Reporting

• Oversee general accounting functions, including but not limited to bookkeeping, review and postings of general ledger transactions, inter-fund transfers and paybacks, subsidiary ledger posting and reconciliation to the general ledger, and chart of accounts maintenance.
• Responsible for the proper accounting and financial reporting of all funds and ledgers.
• Responsible for the timely monthly and year-end closing processes, including financial reviews, and account analysis.
• Responsible for proper payroll entry into the general ledger and the oversight of reconciliation.
• Ensure expenditures comply with ASI, CSU and State policy and procedures.
• Ensure timely and accurate submission of ASI data reports to campus, state, and federal governments.
• Ensure financial transactions conform to ASI, CSU and State regulations and making necessary corrections.
• Oversee cash analysis, cash flow planning, and ensure availability of funds in bank account, as needed.
• Oversee fixed assets, including inventory of fixed assets and depreciation and amortization of fixed assets, and reconciliation of fixed asset subsidiary ledger to the general ledger.
• Provide reports, including but not limited to, income statements, balance sheet, P&L, etc. for stakeholders (BOD, ASI Leadership, budget managers, University, etc.) with information on current state of finances as well as needed projections
• Perform regular account analysis and financial projections to ensure accuracy in account balance, transaction recording, and financial reporting.
• Transition the coordination of internal and external audits and advisory reviews over course of first year
• Coordinate tax preparation with accounts payable management to prepare tax forms including but not limited to Forms 1099, quarterly use tax/sales tax filing, etc.
• Responsible for the development, analysis, implementation, enforcement, and documentation of policies and procedures impacting the General Accounting unit.
• Recommend and implement improvements as they relate to the General Accounting, Accounts Payable, and Accounts Receivable units.
• Provide guidance on and conducts research to ensure compliance with all policies and applicable regulations.
• Understand, implement, and interpret policies and regulations to students, faculty, staff, external agencies, and the public.
• Provides assistance on compliance with reporting requirements of the University, CSU and regulatory agencies.
• Prepare, disseminate, and ensure training of new policies and…