Accounts Payable Specialist

Job Description

The Accounts Payable Specialist performs full-cycle accounts payable activities in a high-volume environment, ensuring accurate and timely processing of vendor invoices, payments, and related documentation. This role supports the finance team by maintaining precise records, reconciling vendor accounts, and contributing to month-end closing activities while working within established accounting policies and procedures.

Job Title:
Accounts Payable Specialist



Job Description

The Accounts Payable Specialist performs full-cycle accounts payable activities in a high-volume environment, ensuring accurate and timely processing of vendor invoices, payments, and related documentation. This role supports the finance team by maintaining precise records, reconciling vendor accounts, and contributing to month-end closing activities while working within established accounting policies and procedures.

Responsibilities

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding expenses, entering payables into the system, and processing payments.
• Manage full-cycle accounts payable by taking invoices from receipt through data entry, payment processing, check preparation, and vendor record maintenance.
• Review all invoices for appropriate documentation, accuracy, and required approvals prior to payment.
• Process three-way matching of vendor invoices, purchase orders, and receipts or receiving documents to ensure completeness and correctness before issuing payments.
• Prioritize invoices based on cash discount potential and payment terms to optimize payment timing and cash flow.
• Process check requests accurately and in a timely manner.
• Audit and process credit card bills, ensuring charges are valid, coded correctly, and supported by appropriate documentation.
• Match invoices to checks, obtain all required signatures for checks, and distribute checks in accordance with established procedures.
• Maintain and update 1099 vendor tax information to support accurate year-end reporting.
• Respond promptly and professionally to vendor inquiries, resolving issues and providing payment status updates.
• Reconcile vendor statements, research discrepancies, and correct errors to keep accounts current and accurate.
• Assist with month-end closing activities, including preparing journal entries and performing reconciliations related to accounts payable.
• Maintain accounts payable files and documentation thoroughly, accurately, and in compliance with company policy and accepted accounting practices.

Essential Skills

• Experience performing full-cycle accounts payable, including invoice receipt, coding, entry, payment processing, and vendor maintenance.
• Hands-on experience with invoice processing, invoicing, and three-way matching (vendor invoice, purchase order, and receipt or receiving documents).
• Ability to handle high-volume accounts payable, processing approximately 750–1,000 invoices per week or at least 500 invoices per week.
• Strong knowledge and practical use of Microsoft Word and Excel.
• Demonstrated ability to review invoices for accuracy, documentation, and proper approvals.
• Skill in reconciling vendor statements and resolving discrepancies.
• Experience supporting month-end close activities related to accounts payable.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to prioritize tasks based on payment terms and cash discount opportunities.
• Effective communication skills for interacting with vendors and internal stakeholders.

Additional

Skills & Qualifications

• Associate degree or comparable college credit with 2+ years of related experience, or equivalent hands-on experience in accounts payable.
• Experience working with SAP or another large ERP system is preferred.
• Logistics industry experience is highly valued and may be considered in place of specific SAP experience.
• Familiarity with processing credit card bills and check requests.
• Understanding of 1099 vendor tax form maintenance and related reporting requirements.

Work Environment

This role operates within a structured accounts payable department and reports directly to the Accounts Payable Manager. The position supports a growing organization recognized as a leader in its industry and involves working with a high volume of invoices each week. The specialist uses Microsoft Word, Excel, and a large ERP system such as SAP or a comparable platform to perform daily tasks.

The work environment emphasizes accuracy, organization, and adherence to established accounting policies and procedures, with regular collaboration across finance and other internal teams as well as frequent interaction with external vendors.

Job Type & Location

This is a Contract to Hire position based out of Deerfield Beach, FL.

Pay And Benefits

The pay range for this position is $23.00 - $24.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to…