Brokerage Admin Asst​/Coor

Overview

Overview: The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment; strong interpersonal and organizational skills; maintain brokerage listing records; prepare closing documents.

• Greet customers and determine appropriate team member to assist them.
• Answer incoming calls in a professional manner, helping to return all customer calls prior to close of business each day.
• Assist and support brokerage professionals and staff by carrying out administrative assignments as required.
• Enter, update and manage all brokerage listings in an accurate and timely manner. This includes gathering all necessary owner information to ascertain a stock number and keeping files throughout the listing. Uploading all documents into Yacht Closer and logging showings into Yacht Closer.
• Daily updates to Yacht Closer.
• Assist brokers and financial services team with closing process including boat documentations to ensure all paperwork is complete thorough and accurate.
• Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or personal knowledge of the subject matter.
• Screen telephone calls and personally provide requested information or refer calls to other staff.
• Establish and maintain comprehensive and confidential files on brokerage records, reports, reference materials, and legal information.
• Communicate effectively with fellow team members and persons outside the company. Create and maintain a positive impression of Marine Max as well as the executive(s) supported.
• Establish work priorities, remain flexible, and efficiently respond in an effective manner to a variety of projects and demands.
• Work independently and make sound decisions.
• Demonstrate effective verbal and written communication skills.
• Meet established deadlines.
• Understand and interpret procedures, policies and guidelines.
• Communicate clearly and distinctly with visitors and telephone callers.
• Organize and maintain complex record and filing systems.
• Other duties as assigned.

• Demonstrates subject matter expertise, enthusiasm, and professionalism in preparing, assisting, and handling brokerage listing and closings.
• Effective decision making.
• Human relations and organizational skills.
• Time management techniques.
• Marine Max and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.