Administrative Specialist Job Pompano Beach area,Florida USA,Administrative/Clerical

Position: Administrative Specialist I

Administrative Specialist I Qualifications

Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.

Two (2) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature.

Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system;
People Soft experience preferred.

Extensive customer service contact.

Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance.

An equivalent combination of training and experience may be considered.
Such experience must be clearly documented in the application for consideration.

Responsibilities

Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertains the nature of the call, and directs it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include payroll, purchase requisitions, invoices, and position requests.
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

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