Executive Assistant

Job Details

Job Location:

Administration Corporate - Pompano Beach, FL 33060
Position Type:
Full Time
Job Shift: Day

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations, including working remotely with the Washington State Opportunity Scholarship (WSOS) team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education & Experience:
  • Bachelor’s degree preferred (Business Administration, Communications, or related field)
  • Minimum five (5) years of experience in executive-level support, or an equivalent combination of education and experience
  • Proven experience in high-level administrative work, board meeting support, and calendar management
  • Experience in healthcare, nonprofit, or regulated industries preferred
• Skills &
  
  Competencies:
  
  
  • Exceptional organizational skills—must be highly structured and detail-oriented, capable of managing multiple priorities with precision
  • Excellent note-taking and transcription abilities—must be able to capture and summarize discussions accurately
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools
  • Ability to work independently with minimal supervision while exercising sound judgment
  • Strong confidentiality and discretion in handling sensitive information
  • Problem-solving and critical-thinking skills—ability to anticipate issues and find solutions proactively
• Certificates, Licenses & Registrations:
  • Valid Florida Driver’s License

• Manage and maintain the CEO’s schedule, including coordinating appointments, meetings, and travel arrangements
• Ensure seamless communication between the CEO and all internal/external stakeholders
• Serve as the primary liaison between the CEO and staff, board members, and community partners
• Prepare and distribute meeting agendas, reports, and briefing materials for the CEO
• Record and transcribe detailed and accurate meeting notes for all board meetings and any meetings involving the CEO
• Distribute meeting minutes in a timely manner and track follow-up actions
• Maintain electronic and physical records of all board documents, reports, and key organizational policies
• Assist with special projects assigned by the CEO, ensuring timely completion
• Conduct research and compile data to support decision‑making
• Assist in policy development and grant writing as needed
• Coordinate logistics for company‑wide events, retreats, and executive functions
• Handle confidential correspondence, emails, and phone calls on behalf of the CEO
• Monitor incoming mail, faxes, and other communications, ensuring prompt response
• Facilitate IT and operational support needs in coordination with the IT department
• Provide facility tours for visitors and key stakeholders as needed
• Serve as a resource for executive-level staff and provide administrative support as needed
• Assist in legislative matters and advocacy efforts for the organization
• Ensure smooth day‑to‑day operations within the executive office by proactively addressing potential issues

• Ability to sit for extended periods while using a computer and telephone
• Occasionally required to stand, walk, stoop, kneel, or lift up to 25 pounds
• The work environment is typically moderate in noise level and primarily office-based

BCC is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, or any other protected characteristic.