Executive Assistant

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations, including working remotely with the Washington State Opportunity Scholarship (WSOS) team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Broward Children’s Center (BCC) is dedicated to transforming lives by providing specialized care to children and young adults who are medically fragile and developmentally disabled. Our comprehensive services range from 24/7 skilled nursing at our pediatric care facility to developmental education programs, therapeutic support, and family-centered services like respite care, social services, and in-home health support.

With unique programs including ABA therapy, developmental preschools, K-12, Home Health and PPEC outpatient care, BCC ensures each individual receives tailored support to thrive. Our team also takes part in community events, such as our annual 5K and golf tournament, creating a vibrant, mission-driven workplace.“With your support, Broward Children’s Center (BCC) provides quality programs to infants, children, and young adults who are developmentally disabled and/or medically fragile through a continuum of services designed to meet the needs of children and their families.”If

you’re passionate about impactful work and a supportive team environment, BCC may be the perfect place for your career.

Qualifications To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience Bachelor’s degree preferred (Business Administration, Communications, or related field)
Minimum five (5) years of experience in executive-level support, or an equivalent combination of education and experience

Proven experience in high-level administrative work, board meeting support, and calendar management

Experience in healthcare, nonprofit, or regulated industries preferred

Skills & Competencies Exceptional organizational skills—must be highly structured and detail-oriented, capable of managing multiple priorities with precision

Excellent note-taking and transcription abilities—must be able to capture and summarize discussions accurately

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools

Ability to work independently with minimal supervision while exercising sound judgment

Strong confidentiality and discretion in handling sensitive information

Problem-solving and critical-thinking skills—ability to anticipate issues and find solutions proactively

Certificates, Licenses & Registrations Valid Florida Driver’s License

Essential Duties & Responsibilities Duties include, but are not limited to:

Manage and maintain the CEO’s schedule, including coordinating appointments, meetings, and travel arrangements

Ensure seamless communication between the CEO and all internal/external stakeholders

Serve as the primary liaison between the CEO and staff, board members, and community partners

Prepare and distribute meeting agendas, reports, and briefing materials for the CEORecord and transcribe detailed and accurate meeting notes for all board meetings and any meetings involving the CEO Distribute meeting minutes in a timely manner and track follow-up actions

Maintain electronic and physical records of all board documents, reports, and key organizational policies

Assist with special projects assigned by the CEO, ensuring timely completion

Conduct research and compile data to support decision-making

Assist in policy development and grant writing as needed

Coordinate logistics for company-wide events, retreats, and executive functions

Handle confidential correspondence, emails, and phone calls on behalf of the CEO Monitor incoming mail, faxes, and other communications, ensuring prompt response

Facilitate IT and operational support needs in coordination with the…