Administrative Assistant Pompano , FL

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a busy construction division in Florida. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping processes organized, managing documentation, and assisting with office operations in a fast-paced environment. The person in this role will contribute to permitting, billing support, and inspection coordination while working closely with internal teams to keep projects moving forward.

Responsibilities:

• Manage permit applications through online municipal and county portals, ensuring submissions are accurate and completed on time.
• Coordinate inspection scheduling and follow up on appointment details to help maintain project timelines.
• Prepare, track, and organize permit-related documents so approvals can be processed efficiently.
• Assist with billing activities by entering and reviewing information in the company's accounting system.
• Provide day-to-day administrative support, including document handling, data entry, and general office coordination.
• Answer incoming calls professionally and direct questions or requests to the appropriate team members.
• Maintain organized records for permits, billing documents, and other operational files to support the construction division.
• Use Microsoft Office tools to create correspondence, update spreadsheets, and manage routine administrative tasks.