Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This role focuses on coordinating documentation, entering billing-related information accurately, and assisting with customer and contractor communication in a fast-paced environment. The ideal candidate is organized, approachable, and comfortable managing paperwork, service requests, and occasional inbound call support while maintaining a high standard of accuracy.

Responsibilities:

- Prepare, organize, and distribute job-related documentation for builders and contractors to ensure all required paperwork is completed on time.

- Enter billing details, service information, and other administrative data into internal records with a strong focus on accuracy.

- Process work orders and track related paperwork to support smooth day-to-day operations.

- Respond to document requests by gathering, completing, and sending the appropriate forms and supporting materials.

- Provide backup phone coverage by answering inbound calls, addressing routine questions, and directing issues to the appropriate team members.

- Communicate with customers and partners to confirm details, clarify missing information, and help resolve administrative concerns.

- Maintain orderly files and office records so documents can be retrieved quickly and efficiently.

- Support general front office and administrative tasks as needed to keep workflow organized and consistent. Requirements - Previous experience in an administrative assistant, office support, receptionist, or customer service role.

- Strong data entry skills with a high level of accuracy and attention to detail.

- Ability to manage paperwork, work orders, and billing-related tasks in a structured manner.

- Comfortable answering inbound calls and interacting effectively with customers, contractors, and internal teams.

- Effective written and verbal communication skills, including the ability to clarify information clearly.

- Proficiency with standard office software and general administrative tools.

- Strong organizational skills with the ability to handle multiple priorities during regular business hours.

- Detail-oriented, personable, and dependable approach to daily administrative support. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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