Administrative Assistant

Administrative Assistant

We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support.

Responsibilities:

• Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access.
• Prepare, distribute, and file administrative paperwork required for active projects and daily office operations.
• Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed.
• Track submittals and related project logs, helping the team monitor status updates and maintain accurate records.
• Send documentation forward for review and follow up as needed to keep project workflows moving efficiently.
• Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks.
• Enter and update data with a high level of accuracy across internal files and project systems.
• Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed.