Project Documentation Writer

Project Documentation Writer

Fully Remote
• Coconut Creek, FL 33073

Position Type Full Time

About Food For The Poor

Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans and the elders, skills training and micro-enterprise development assistance.

"Join us in our mission to serve the poorest of the poor."

Overall Responsibility:

The Project Documentation Writer is responsible for researching, analyzing, developing, and maintaining donor-facing and internal documentation that supports project reporting, donor stewardship, proposal development, and organizational accountability. This role collaborates closely with project managers, program staff, and cross-functional stakeholders to transform complex project, operational, and financial information into clear, accurate, and compelling written content for donors and organizational leadership.

Technical Writing and Communication Strong technical, business, and donor-focused writing skills. Ability to interpret source information and rewrite content into clear, accurate, and compelling narratives.

The Project Documentation Writer exercises independent judgment in evaluating source information, identifying gaps or inconsistencies, synthesizing information from multiple sources, and determining the most effective approach for communicating project outcomes, impact, and progress. The role serves as a key contributor to the organization's stewardship and reporting efforts by ensuring that project documentation is accurate, complete, aligned with organizational standards, and reflective of Food For The Poor's mission and donor commitments.

Project Reporting and Documentation

• Research, analyze, and synthesize project, operational, and financial information from multiple sources to develop comprehensive project status reports, completion reports, donor updates, and stewardship communications.
• Develop original donor-facing project fulfillment packages and stewardship materials that effectively communicate project impact, outcomes, and funding utilization.
• Draft, edit, and refine solicitation proposals, project narratives, and strategic communications tailored to donor and stakeholder audiences.
• Interpret technical, operational, and project-related information and transform it into clear, compelling, and audience-appropriate written content that supports donor engagement and organizational objectives.

Information Verification and Quality Assurance

• Evaluate project information and supporting documentation to identify inconsistencies, information gaps, or reporting risks, and collaborate with stakeholders to resolve issues and ensure reporting accuracy.
• Analyze project files, supporting records, and program documentation to validate activities, milestones, expenditures, outcomes, and project performance.
• Exercise independent judgment in determining the accuracy, completeness, and appropriateness of information included in donor reports and organizational communications.
• Review, edit, and enhance written materials to ensure clarity, consistency, accuracy, compliance with organizational standards, and alignment with donor expectations.

Project Tracking and Records Management

• Evaluate project information and supporting documentation to identify inconsistencies, information gaps, or reporting risks, and collaborate with stakeholders to resolve issues and ensure reporting accuracy.
• Analyze project files, supporting records, and program documentation to validate activities, milestones, expenditures, outcomes, and project performance.
• Exercise independent judgment in determining the accuracy, completeness, and appropriateness of information included in donor reports and organizational communications.
• Review, edit, and enhance written materials to ensure clarity, consistency, accuracy, compliance with organizational standards, and alignment with…