Quote & Project Coordinator-Onsite in FTL

Quote & Project Coordinator
SNI Companies is looking for a Quote & Project Coordinator to support our projects across the organization. This role works closely with Territory Managers, manufacturers, dealers, consultants, and internal teams to help coordinate quotes, manage project details, and keep communication flowing throughout the project lifecycle.

This is a great opportunity for someone who is organized, detail-oriented, proactive, and enjoys managing multiple moving parts in a fast-paced environment. The role includes preparing equipment quotes, reviewing specifications and drawings, coordinating with manufacturers, maintaining project data in company systems, and supporting customers and internal teams with timely information.

We're looking for candidates with experience in quoting, project coordination, customer support, CRM/order systems, or commercial project environments.

Benefits
After successfully completing the introductory period, the employee will be eligible for the following benefits:

• Health insurance benefits with 100% base coverage (90 days)
• 401(k) eligibility after one year, with a total contribution of 9% of gross income (4% match and 5% profit sharing)- (1 yr.)

Responsibilities
Quotation & RFQ Coordination

• Review of incoming RFQs and project documentation
• Coordinate with Territory Managers regarding:
  • project direction; special requirements
  • discount structures; execution strategy

Specification & Drawing Review

• Review project specifications and drawings for completeness and applicability
• Identify and communicate discrepancies or missing information during the quotation process

Quote Preparation & Coordination

• Prepare equipment quotations utilizing:
  • Excel; manufacturer quotation tools and templates
• Coordinate quote requests with manufacturers including:
  • custom quotations
  • budgetary pricing; project revisions
  • alternates; lead-time requests

Manufacturer & Project Coordination

• Coordinate with manufacturers regarding:
  • pricing updates
  • promotions and special pricing programs
  • execution requirements
  • product changes; lead times
• Maintain communication between:
  • Territory Managers
  • Dealers; consultants
  • Manufacturers; internal departments

CRM & Data Management

• Maintain quote-related project information within company systems and ensure accurate organization of:
  • quotation records; project documentation
  • customer information; specification details
• Assist with maintaining project visibility and reporting within CRM/Data platforms

Customer & Project Support

• Respond to dealer and customer inquiries in a professional and timely manner and assist with:
  • freight estimates; lead-time requests
  • model and discount confirmations
• Support Territory Managers with ongoing project coordination and communication

Requirements

• 5+ years of B2B quoting project coordination, order processing or customer service in distribution environments
• Experience working with specifications, drawings, or project documents
• Expereince with CRM's, quoting, or data/order mgmt. systems
• Strong attention to detail, ability to manage multiple deadlines/priorities/fast-paced environment
• Clear and professional communication (Verbal & Written), strong follow-up and a team-oriented attitude