Administrative Assistant; Inventory​/HR

MAIN FUNCTION

• Ensure the integrity of the corporate procurement policy is maintained and implemented
• Ensure the integrity of the corporate procurement policy is maintained and implemented
• Coordinate the smooth orderly flow of service, materials, and equipment to keep the plant safe, profitable, and operating proficiently
• Maintain production and shipping inventory levels in the Microsoft AX system
• Provide entry level administrative support of Human Resources department.

• Enter, prepare, reconcile, and distribute daily production and packaging reports in Excel and Microsoft AX system
• Weekly balance inventory, prepare tank gauge report and distribute
• Review traffic report and reconcile with Microsoft AX system
• Collect and process CBO receipts in Excel and Microsoft AX system
• Prepare reports and reconcile inventory for month end close
• Prepare and maintain various daily, weekly, and monthly reports regarding production and inventories
• Prepare month end reports and reconciliation.

• Scan, file, and electronically organize employee records and HR documents to ensure completeness and compliance.
• Support recruitment by scheduling interviews, coordinating candidate communications
• Support employee engagement, coordinating meetings, activities, and initiatives.
• Provide support in day‑to‑day HR functions including recruiting, staffing, hiring, training, and exit interviews.
• Support weekly timekeeping and payroll processes in collaboration with the Supervisors and Plant Administrative Manager.
• Assist with miscellaneous HR related projects and tasks as assigned.
• Support leadership with administrative, operational and HR information.
• Update Monthly Financial Reports
• Answer phones
• Serve as backup as needed for other administrative assistants
• Other administrative duties as required by the Plant Administrative Manager

• Logical and analytical thinker and extremely organized
• Effective communicator, both oral and written
• Team player, excellent work ethic, detail oriented and flexible
• Able to develop and enhance relationship with co-workers and vendors
• Cooperative, personable, responsible and customer service oriented
• Effective communicator, both oral and written
• Proficient in Microsoft Office and database operations
• Microsoft AX system database applications experience is a Plus

High School Diploma required. College Degree in business preferred, or more than 3 years of relevant work experience, with demonstrated success in a similar role with a manufacturing company